Guilford Free Library Board Meeting Monday, May 21, 2018 6:30 PM

Present: Richard Wizansky, Leah Gessner, Judith Serkin, Carol Schnabel, Mimi Morton, Laura Lawson Tucker, Cathi Wilken, John Shaw, Sandra Cortes

 

Absent:   0!

 

Approval of the April Minutes: The minutes were accepted unanimously with the correction of Jake Dixon’s name.

 

Librarian’s Report: Stage and Stream Camp: given that we cannot use the Grange and Meeting House for backup space, Don looked for a way to shelter the children when working outside. Tammy Sargent donated use of a tarp for a tent.

 

Renovations: Dennis Franklin will inspect furnace in hopes that we don’t need a new furnace until addition is being built. He will update us following inspection. The Trustees will begin the process for collecting bids for removing the rug and sanding and refinishing the floor in the front room. Cathi will write up the scope of the job and send to trustees: removing rug, sanding and refinishing floor, and determining if rug under book cases should be removed. Carol will contact Myles Danaher about these jobs. Cathi will speak to Lawton about flooring.

Lawn: Town requires that lawn mow people be insured.

 

Treasurer’s Report: We are on track. No changes in budget. We are starting to function as a town agency which we see reflected in this month’s report. By end June, we will have expended our budget for fiscal 2018. We made 2,729.75 on the raffle. We spent 237.86 on expenses. Net raffle income: 2491.89!   Bravo! Thank you Richard Wizansky and Becky Anderson for strong ticket sales!   Carol will take over the raffle for 2019 in collaboration with Friends of Library members.

 

Strategic Plan: Richard will talk to Select Board about how to access capital funds. We began brainstorming the addition: Meeting space, program space, useable on 2 floors. The 2 floors may be disconnected. Basement floor needs to be accessible from outside. Richard will research village designation and how to move forward. We need an engineer to assess the available land and we may require a feasibility study. Richard will discuss all the above with Sheila Morse head Selectperson. Cathi will draft out her vision of the new addition.

 

Friends group: Jim Haine is making the Little Library. Lynn hopes we will receive some technology from the Brattleboro Words project for our own Story Corps project.

 

More Conference Outtakes: John has an idea for promoting Skills Swap: a weekend event to take place in the newly renovated Community Center. He reports that the Home School Group is moving into a summer camp feel.

 

New Business: Judy Bell’s family suggested donations be made to Library in her name. Russell Bell, Judy’s son, will hold a yard sale of her memorabilia to take place at the Library. He will give the proceeds to the Library. We are deeply appreciative to the Bell family for their support.

Cathi will be away June 4-19 and is working on having all her hours covered.

Family gardening party is scheduled for Saturday of Memorial Day Weekend along with Story Time from 10:30-12:00 noon. Laura will appear as Miss Rumphious. Annual planting outside the Library will take place. This event is in collaboration with CCforG. Appropriate gardening books, bought by CCforG, will be offered to families.

Ragan, the program person for CCforG, will be running StoryTime this summer. Thank you, Ragan!

 

Date of next meeting: June 18, 6:30 pm

 

The meeting was adjourned at 7:45 pm

 

Mimi Morton, secretary

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Guilford Free Library Board Meeting Monday, May 21, 2018 6:30 PM

Trustees Meeting Agenda Monday May 21, 2018– 6:30 pm

  • Accept Minutes from April meeting. Make any additions and/or deletions as necessary.

 

  • Librarian’s Report — Cathi

Includes: summer camp update, re: outdoor tented area; Dennis Franklin cleaning the furnace; lawn mowing.

 

  • Survey (informal) results—Laura

Resources Appreciated: Interlibrary Loan; Audio Books; Book Club; Kid’s Books; Summer Camps; Baby Dedications; Guilford Gazette; Books; Place to meet people; Catamount systaem; Friendliness and Service; the Printer; Children’s programming; Story Time; Fiction section of books and local history section and children’s collection; Homeschool group; great welcoming kid’s space

Resources Desired: Bigger Library; More books; More Story Hours; Play Groups; Coffee Machine; Warmer floors; Resources on small scale farming and homeschooling; cleaner and better organized; a monthly changing display of work from the community—from the school, local artists and organizations

Reasons for not using: Bernardston library is closer to home; Out of my way; inconvenient hours; too busy; More hours open; work in Brattleboro so use Brattleboro Library; Limited hours open; Get books on-line; More adult patron services/programs; a Compulsive book buyer; too many unread books at home

 

  • Strategic Plan: FOLLOW UP and BRAINSTORM ADDITIONRichard and Cathi

Follow up: Richard submitted our priority list for the building to the Select Board in April. He will report on that. Cathi consulted Peter Rudd about renovations and our proposed new addition. She will report on that.

 

  • Treasurer’s Report- Richard

 

 

  • Report on Friends Group, current focus/projects— Lynn/Cathi

Brief report on recent Friends Group Meeting; June 7 “Little Library” Grand Opening?

 

  • Library Conference Ideas/Homeschoolers Group/Swapping Skills- community project- John

 

  • New Business- Anything forgotten?

 

Next Meeting:  Mon June 18 at 6:30 pm

 

 

 

 

Trustees Meeting Agenda Monday May 21, 2018– 6:30 pm

Trustees Meeting April 18, 2018, 6:30 pm. Laura Lawson Tucker’s house.

Attending: Mimi Morton, John Shaw, Richard Wizansky, Laura Lawson Tucker, Carol Schnabel, Lynn Green, Cathi Wilken, Sandra Cortes, Judith Serkin

 

Absent: Leah Gessner (facilitating Library book group)

 

Accept minutes of March meeting: We move and second the minutes of the March meeting.

 

Librarian’s Report: Cathi. Some children are already enrolled for camp. Jacqueline Bristol will direct that K to grade 3 camp. She has lots of ideas! Andy Lochney is directing the grade 2-5. A music component makes this middle camp exciting. Maia Gilmore returns to direct Stage and Stream . 5th to 8th grade. This group has enrolled one child so far. Cathi has added a new program: a photo camp with 3 children who will help Cathi take photos of camp and make a presentation at the end of camp. PR is now out.

 

Strategic Plan: Based on the Town Capitol Needs Assessment we now have a list of repairs for the Library. See the Town’s Capitol Improvement Plan. Furnace, flooring, and carpet repair/renovation are due for 2018. We agree that we want wood flooring and area rugs. We will engage Dennis Franklin to clean and inspect the furnace. At the next meeting we will itemize our wants and needs for the design and details of the addition.

 

Treasurer’s Report: Richard. We are on track. Year to date: no overrages.

 

Friends Group report: Lynn. The Friends are engaged in 4 projects: the Little Library. Grand opening June 7. Second project: Brattleboro People Places and History of Words (Story Corps idea).   April 25, 5:00-7:00 pm gathering in Bratt. Lynn will discover any interface we might have with that group. Mimi will attend for an hour. Third project: Creating a student advisory group. Sandra suggests reaching out to younger children at GCS. Goal and path to it is key. Many town children do not know or use the Library. Fourth project: fundraising. Richard will help create the talking points for approaching donors. Part of focus: additional money needed for capitol improvements (e.g. an expanded children’s room). Photos are key for this appeal. John will attend Friends’ meeting April 29, 3-4 pm at the Library, to talk about the broader meaning of libraries. Cathi will attend.

 

Library Conference, Homeschoolers, Swapping Skills report: John. Jamie Durham wants to present a foreign language program for the pre-school homeschoolers. John hopes that homeschoolers will continue to meet at the Library at least once a month. Cathi will provide more geo-cultural enrichment: maps. John is interested in bringing in foreign language speakers for the children to sing, rhyme with the kids. Many townspeople can be approached. John is looking for a more advanced curriculum for older aged kids. An advanced group could be added to Story Time including exploring biographies; learning how to use the library for research. Carol suggests older kids use the Historical Society museum for local research while younger kids are having Story Time. Guilford’s one room schoolhouse might be used as the culmination of a project by the homeschoolers. We hope the Historical Society will give its blessing to this Story-Corps inspired idea.

 

 

 

New Business: Carol Schnabel suggests that a Friends Group person pitch in with her on the 2019 Raffle. Laura met with Wendy and Eric Stone to discuss a weekend of Halloween activities. Goal: bringing in different groups. Halloween week agenda: Friday: HPLovecraft, black and white film version of The Whisperer in Darkness. Lovecraft stayed at Jake Dickson’s house before she lived there. Wrote the story there. Hist. Society is involved with movie night. Sat.: The Creepy Crawl. Lisa Ford began it. Hosted by Rec. Commission. Andrew Weeks Trail spooky walk and scarecrow contest: Conservation Commission. Halloween afternoon workshop hosted by Library. Details TBA. Library will do the traditional Halloween evening activities. Trunk or Treat: in parking lot of community center hosted by Rec. Commission.

 

The meeting was adjourned 7:50 pm.

 

Next Meeting: May 21, 6:30 pm

 

Mimi Morton, sec’y

Trustees Meeting April 18, 2018, 6:30 pm. Laura Lawson Tucker’s house.

Trustees Meet Monday April 16, 2018– 6:30 pm

Agenda

 

  • Accept Minutes from March meeting. Make any additions and/or deletions as necessary.

 

  • Librarian’s Report — Cathi

Includes summer camp update and update on the capital needs assessment list for the Selectboard.

 

  • Strategic Plan—Notes from last month’s meeting I am including to help us with follow through:

Our first year ends in June. Our initial project: refinish floors.   We will also compose a detailed to-do list based on the library’s Capital Needs Assessment. Richard will submit this list to the Select Board before the April deadline. Cathi will consult Peter Rudd about renovations and our proposed new addition. We will omit a new armchair in the children’s room because that space is too crowded already. We will postpone kitchen/pantry work until after renovation plans have progressed.

 

  • Treasurer’s Report- Richard

 

  • Report on Friends Group, current focus/projects— Lynn/Cathi/Laura

Next Meeting of the Friends Group is Sunday April 29 at 3 pm at the Library. All are invited! It would be great to have another trustee join Laura.

 

  • Library Conference Ideas/Homeschoolers Group/Swapping Skills- community project- John

 

  • New Business- Anything forgotten?

 

Next Meeting:  Mon May 21 at 6:30 pm

Trustees Meet Monday April 16, 2018– 6:30 pm

Guilford Free Library Trustees Meeting Monday, March 19, 2018, 6:30 pm

 

Attending: John Shaw, Cathi Wilken, Laura Lawson Tucker, Sandra Cortes, Richard Wizansky, Mimi Morton, Leah Gessner

 

Absent: Judith Serkin, Carol Schnabel

 

Accept minutes from February meeting: It was moved and seconded to accept the minutes of the Feb. 2018 meeting.

 

Elect Officers: We agreed to have the secretary cast a single vote for the same slate of officers as in 2017: Judith Serkin and Laura Lawson-Tucker, co-chairs; Richard Wizansky, treasurer: Mimi Morton, secretary.

 

Librarian’s Report: Snow shoes are now available to share at the library and are receiving steady use. We have 6 pairs for children and 4 pairs for adults. Story Times have been so well attended that we are now holding a special baby time for the first 15 minutes of future Story Times. The homeschool group is brainstorming library-based activities. The library will advertise summer camp at Guilford School Literacy Night. Summer camp needs a leader and assistants for the first week, July 16-20, the older kids’ camp. Sandra will publicize these openings in a message to all Guilford School teachers and staff We would like to use the Meetinghouse for camp activities. Mimi will approach the Historical Society for approval.

The Town Administrator needs an itemized list of the capital improvements required by the library, including the new heater.

Friends Group Report: The creation of the Little Library outside the Guilford Country Store is on track. Sandra and Jodi are organizing a Youth Advisory Board with representatives from grades 4-6 expanding to grades 7 and 8. The Friends are discussing a version of Story Corps.They would set up a simple recording studio run by volunteers, open once a month at an informal venue, possibly the library, where Guilford residents could come and record a story about their life in town. The work could be compiled into something more formal and permanent as inspired by the place-based history project: “People, Places and Words in Brattleboro.” Next Friends Meeting: Sun., Apr. 29, 3 pm at the library.

 

Treasurer’s Report:   We are on track. Responses to the Annual Appeal letter keep coming in. The 2018 raffle brought in $2,136.89!

 

Strategic Plan(Long-range planning): John lead this discussion. Our first year ends in June. Our initial project: refinish floors.   We will also compose a detailed to-do list based on the library’s Capital Needs Assessment. Richard will submit this list to the Select Board before the April deadline. Cathi will consult Peter Rudd about renovations and our proposed new addition. We will omit a new armchair in the children’s room because that space is too crowded already. We will postpone kitchen/pantry work until after renovation plans have progressed.

 

Fundraising Idea from Sandra. We need a “donate” button on our website. PayPal? Cathi will talk to Margaret, our tech support, about how to create a donate button.

 

Raffle wrap-up: We sold 250 tickets. Richard sold 90. Richard reveals his method.   Mimi will approach Carol Schnabel about running the 2019 raffle.

 

Town Meeting: We will make sure that the raffle prize is available for the winner at next year’s raffle drawing..

 

Library Conference outtakes: further ideas to stimulate library growth and town participation. John presented the adopt-a-book program. A Guilford resident pays for a favorite book to be ordered (after checking with the librarian that it is not yet in our catalogue).   John discussed the possibility of reviving a bookmobile. Some schools send a birthday card from the principal or a teacher to each child requesting that they come to the library to pick up a birthday present. In this way children of all ages are lured into the laird of books. More obscure but equally intriguing were Word Gardens that some libraries are creating with flower beds , stickers and stones arranged around literary themes. John’s Guilford Learning Exchange cahier was on display at Town Meeting and he will mention this project to the Friends Group. John’s homeschooling group is active in the library. The Trustees are grateful for John’s initiatives on behalf of children and the library.

 

Next Meeting: Mon., April 16, 6:30 pm

 

Mimi Morton, Secretary

Guilford Free Library Trustees Meeting Monday, March 19, 2018, 6:30 pm

Trustees Meeting Monday March 19, 2018– 6:30 pm

  • Accept Minutes from February meeting. Make any additions and/or deletions as necessary.

 

  • Elect Officers.

 

  • Librarian’s Report — Cathi

~Snow shoes to”check out” and borrow at the library! Summer Camp.

 

  • Report on Friends Group, current focus/projects— Lynn/Cathi/Laura

 

  • Treasurer’s Report- Richard

 

  • Strategic Plan (Long range planning)- John (can you lead this?)

How are we doing? Make plans accordingly to address our goals set last year. (Refer to your Strategic Plan 2017-20 document, attached)

 

  • Fundraising Idea- Sandra

 

  • Raffle wrap up. We need a chair for next year!- Laura

 

  • Town Meeting- Anything to report that will help us next year?

 

  • Library Conference Ideas/Homeschoolers Group/Swapping Skills- community project- John

 

  • New Business- Anything forgotten?

 

Next Meeting:  Mon April 16 at 6:30 pm

 

 

Trustees Meeting Monday March 19, 2018– 6:30 pm

Guilford Free Library Board of Trustees Meeting Feb. 5, 2018, 6:30 pm

 

Attending: Judith Serkin, Laura Lawson Tucker, John Shaw, Mimi Morton, Carol Schnabel, Cathi Wilken, Leah Gessner, Lynn Green

 

Absent: Richard Wizansky, Sandra Cortes

 

Minutes of the January meeting: Accepted unanimously.

 

Librarian’s Report: No hard copy report this month. The Gazette this month will focus on the books created by the 6th grade at Guilford School. Cathi and John are exploring projects for home schoolers. Cathi has organized a ‘home school corner’ in the children’s section of the library with materials to make a book, the current project for home schoolers, to be supervised by the parents. Cathi is concerned that the corner be kept in order and replenished as needed and as future projects are proposed. Roger Wilken is making a display for the Kids’ New York Times. Jodi’s son Emmet’s letter to the editor has been published in this special NYT section.

Library numbers: Jan. 23’s icy roads did not prevent 6 adults and 8 children from coming to Story Time. John Shaw proposes including more reading for older kids.

 

Lynn Green, President of the Friends Group, provided the agenda from Friends first meeting with its focus on the Little Library project. Minutes were sent to trustees. Lynn discussed creating the Library’s version of the NPR StoryCorps. We discussed ways to fund an IPad for this project. Jodi and Sandra would like to create a student advisory group who would brainstorm ideas to attract kids to the library. Lynn solicited John to attend Friends meeting to discuss strategy for attracting more of the community to the library. We appreciate the fresh perspectives brought to the Library by the Friends group.

 

Treasurer’s Report: We are on target. This year’s fundraising letter exceeded its goal.   Because the Library is now fiscally part of the town, we receive maintenance from the town, including snow shoveling.

 

Sandra’s project- Laura summarizes since Sandra is absent.. Sandra proposes a button on our website for donations. Must be cleared by the town.

 

Raffle: Each Board member took 25 tickets. Everyone should keep a list of people who buy tickets.

 

Town Meeting: Cathi will not be there to set up and oversee her table with computer and slide show but she will arrange a pile of materials in advance at the Library to be transported to Town Meeting. She will speak to the new janitor in advance and Laura will set up our table and materials 4 PM Monday. Carol can assist if needed. Richard will speak on behalf of the Library at Town Meeting and will thank the town for its support. John will work at the table, oversee the slide show and present his Learning Exchange materials. Mimi will sell raffle tickets during the morning –school- session, 9:30-11:30. John will sell tickets: 11:30- 1:00 pm.   Friends may cover 1-2pm and 2-3 pm. Lynn will represent Friends of the Library. Laura encourages a survey at Town Meeting: likes, dislikes, wishes, suggestions for the Library. Nominations: Carol will nominate Judith.

 

John continued his report on the state Library convention. Of particular interest: mapping to find holes in patronage. The convention reiterated the death of books and the need for a business model for survival. John does not embrace these notions. John introduced appealing plans to increase popular interest: a scavenger hunt and a pot luck, possibly with the Historical Society!   John suggested an intergenerational reading group, perhaps to begin with the homeschool group. Thank you, John, for these inspired ideas.

 

New Business: Long-range planning was tabled to the March meeting. Year 1 of strategic plan: Improve physical space; remove rug; provide comfortable chair; solicit more help with garden; build tiny pantry or kitchen. All this will be discussed at March meeting.

 

Next Meeting: March 19.

 

Mimi Morton, secretary

 

Guilford Free Library Board of Trustees Meeting Feb. 5, 2018, 6:30 pm

Trustees Meeting Monday Feb 5, 2018– 6:30 pm

  • Accept Minutes from January meeting. Make any additions and/or deletions as necessary.

 

  • Librarian’s Report — Cathi

~Fundraising Letter thank yous—all finished? Summer Camp—beginning plans (on calendar for Feb)

 

  • Report on Friends Group—Laura/Leah/Cathi

 

  • Treasurer’s Report- Richard

 

  • Fundraising Idea- Sandra

 

  • Raffle! TAKE YOUR TICKETS PLEASE AND SELL SELL SELL!

 

  • Town Meeting-1) Make sure to thank the town for their fabulous support in response to our annual appeal- who will say that?

2) Library table- with Friends display- who will do that? 3) Raffle- who will manage?

 

  • Library Conference Ideas- John

 

  • New Business- Anything forgotten?

 

Next Meeting:  Mon Mar 19 at 6:30 pm

 

Trustees Meeting Monday Feb 5, 2018– 6:30 pm

Guilford Free Library Trustees Meeting Jan. 15, 2018

Attending: Judith Serkin, Leah Gessner, Cathi Wilken, Laura Lawson-Tucker, John Shaw, Mimi Morton, Richard Wizansky

Absent: Carol Schnabel, Sandra Cortes

 

Minutes of the December meeting: We moved, seconded and voted unanimously to pass the Dec. minutes.

 

Librarian’s report: Attendees and book withdrawals were par for what is expected in December.   The book group was sparsely attended owing to the inclement weather.

Cathi distributed the 2018 Succession Plan which includes our Procedures Manual which is of particular benefit to volunteers.   She distributed the 2018 Library Trustees Calendar. Cathi explained the roles of Friends, Library Director, and Trustees, the relation between Friends Group and Trustees and the difference between various Friends’ structures, She emphasized our goal to keep lines of communication open and a spirit of common goals and mutual appreciation between Trustees and Friends. Lynn Green will attend our next Trustees meeting.

 

Friends Group report: Laura. Lynn is moving ahead with the Little Library project in connection with the Guilford Country Store. Anne Rider of Friends of Algiers is enthusiastic about this project. The BUHS shop teacher is interested in the Little Library as a project for his students. Laura urges that Trustees attend Friends meeting. A collaborative social event is planned for June.

 

Raffle update: Lynn cannot take on the raffle this year. Laura has consulted with Becky who will distribute her lists of previous ticket buyers and to which sellers. We will ask Friends, as well as Trustees and volunteers, to sell tickets. Richard will approach Peter Havens about $200 gift certificate and relay info to Mimi who will call Laura. John will take the ticket template to be printed.

 

Sandra’s fundraising idea: tabled.

 

Treasurer’s report: We are on target. Terrific response to our fundraising letter. Gas use is up owing to this cold winter. We will run over budget on this item.

 

Town Meeting: We will thank the Town for supporting the Library with donations.

 

Library Conference report, continued: John’s main idea which he has talked to Cathi about and sent an article to the Gazette about: a learning exchange of people in Guilford who are prepared to share some knowledge and skills, to take place at the Guilford Library. A Directory of knowledge and skills is compiled in a binder and kept at the library. Also included would be a list of people seeking such information. John will create the hard copy. He has written a Gazette article on the subject. He will publicize this learning exchange at a table at Town Meeting, on Front Porch Forum and on our website. An annual festival of skills and knowledge could take place at the newly named Guilford Community Center, formerly known as the Grange.

 

Broad Brook Community Center: do we want to ask the town to be a partner on behalf of the Library, as a result of which all the agencies in town could gain access to the Community Center? We unanimously agree that BBCC go to the Select Board with this request. Laura will report back.

 

New Business: As of June 1, construction begins on the Grange/BBCC renovation. Can the Library use the Meetinghouse during 2018 construction period?   We need approximately 15-18 days for summer camps. Could the Historical Society help? We will suggest that the Library give a flat fee for using of the building during this construction period. Mimi will report back.

 

The meeting was adjourned at 7:52 pm

 

Next Meeting: Feb. 5

 

Mimi Morton, secretary

Guilford Free Library Trustees Meeting Jan. 15, 2018

Trustees Meeting-Monday Jan 15, 2018– 6:30 pm

 

  • Accept Minutes from December meeting. Make any additions and/or deletions as necessary.

 

  • Librarian’s Report — Cathi

~Fundraising Letter thank yous—all finished?

~Library Friends Groups Research- Cathi will share examples/guidance/more clarification of the relationship between the Library Trustees and the Friends Group in terms of policies/by-laws, etc.

 

  • Report on Friends Group—Laura

~Lynn would like to join us for the Feb Mtg. She is moving forward with the Little Library idea at the Guilford Country Store and can report on that then.

 

  • Treasurer’s Report- Richard

 

  • Fundraising Idea- Sandra

 

  • Are we having a raffle? Now is when we would get our tickets and start selling. Drawing would be at town meeting—we would sell more tix at town mtg. We often make up to $2,000. What to do? Ask for help with the Friends Group? If so, who can take a lead?

 

  • Town Meeting- Make sure to thank the town for their fabulous support in response to our annual appeal.

 

  • Library Conference Ideas- John

 

  • Broad Brook Community Center- Laura

~Do we want to be a partner? What would that entail?

 

  • New Business- Anything forgotten?

 

Next Meeting:  Mon Feb 15 at 6:30 pm (Laura and Judith away)

Trustees Meeting-Monday Jan 15, 2018– 6:30 pm

Guilford Free Library Trustees Meeting Dec. 11, 2017

Attending: Richard Wizansky, Leah Gessner, John Shaw, Sandra Cortes, Mimi Morton, Judith Serkin, Cathi Wilken.

Absent: Carol Schnabel

Because Richard Wizansky, Treasurer, has an immanent Selectboard meeting this evening, we voted and approved the change of the agenda to make Treasurer’s report the first item.

Treasurer’s report: We are on target.

Proposed budget 2018-2019. We are asking the town for an $1,000 increase. The Friends Group and Trustees will be raising $15,000. Regarding the fundraising letter: stamps will be available for those trustees who are otherwise unable to mail out letters. We will pay Leah Gessner to perform Library cleaning while the regular cleaner Leah Moore is incapacitated. We discussed the budget and passed it unanimously.

We discussed the changes in the Town- Library relationship, specifically, the implications of the Library becoming a municipal entity rather than a separate entity as it has been in the past. Richard will determine if the Library budget will will be voted on separately or as a component of the total town budget.

Minutes of the Nov. meeting: Because of a lack of quorum, the Nov. minutes were recorded but not approved. We accepted the minutes of the Oct. and Nov. meetings.

Librarian’s report:   Leah Moore’s father will shovel and plow this winter.   Story Time is attracting many young participants. The Friends group has received its non-profit status and has opened a bank account. We discussed the need for good communication and mutual oversight between the Friends and the Library. Cathi will seek advice on this issue.

Cathi plans to create a toddler’s playgroup to take place when the Library isn’t open as well as Story Time on Saturdays. She intends to present a book to each new baby in Guilford, on behalf of the Library, for the first 5 years of his/her life.

Monthly Calendar: We made changes to the monthly agendas for 2018

New Business: John reported on the VT Library Trustees and Friends Conference. He now feels knowledgeable about the finer points of the Open Meeting Law. John will continue conference his report in January.

The meeting was adjourned at 8:07 PM

Next meeting: Jan. 15, 2018

Submitted by Mimi Morton, secretary

Guilford Free Library Trustees Meeting Dec. 11, 2017

Trustees Meeting Agenda Monday Dec 11, 2017– 6:30 pm

 Accept Minutes from November meeting. Make any additions and/or deletions as necessary.

  • Librarian’s Report — Cathi

~Fundraising Letters

  • Report of Friends Group—Laura

~Non-profit status has been received! 

  • Treasurer’s Report- Richard

~Set budget for the new year!

~Status of proposed changes to the relationship between the town and the library? 

  • REVISE Monthly Calendar for 2018.
  • New Business- Anything forgotten?

Next Meeting:  Mon Jan 15 at 6:30 pm

Trustees Meeting Agenda Monday Dec 11, 2017– 6:30 pm

Guilford Free Library Board of Trustees Meeting Tuesday, Nov. 20, 2017

 

Attending: John Shaw, Richard Wizansky, Leah Gessner, Cathi Wilken, Mimi Morton

Absent: Judith Serkin, Laura Lawson-Tucker, Carol Schnabel, Sandra Cortez

We do not have a quorum and thus cannot vote on anything.

 

The meeting was called to order at 6:35 pm.

 

No additions or corrections to the minutes of the Oct. meeting

 

Treasurer’s report: Financial report through Nov. 17: Richard reports that we are on target. No overages or underages.

 

The proposed budget fy July 1, 2018- July1, 2019 must be approved by Dec. 18, 2017 by Selectboard and then goes to town as part of the Town Budget at 2018 Town Meeting. Because we have no quorum, the Board must vote on this budget prior to its submission on Dec. 18. We discussed the 18/19 proposed budget. Those present suggested that the regular Dec. meeting should be changed to Dec. 11 at 6:30 pm in order to approve fiscal 2018-19 budget and submit budget by Dec. 18 to Selectboard. Richard will contact President Laura Lawson-Tucker to communicate with Board members and ensure a quorum on the new meeting date.

 

Friends Meeting:   Leah reports that there was tremendous energy at the Friends meeting. Action is taken on the Little Library idea. It might be built by the career students at BUHS. There may possibly be a separate location for returning Guilford books, like a safe deposit box, to avoid confusion about taking and leaving books.

Lynn will head the push to get corporate fundraising.

A lot of brainstorming took place.

The Friends received official certification as of Nov. 20 that their group is a nonprofit corporation. This notification came from the VT Secretary of State.

Cathi opened a bank account for the Friends and deposited the amount of the filing fee. She also got a bank credit card for the Friends of the Guilford Free Library to pay for all Library expenses.

 

New Business: Becky brought Halloween Party thank-you notes to be sent to helpers from that event. Board members fulfilled this task swiftly.

The Library entertained nearly 100 participants at this year’s Halloween Party.

 

The meeting was closed at 7:12 pm.

 

Mimi Morton, Secretary

Guilford Free Library Board of Trustees Meeting Tuesday, Nov. 20, 2017

Guilford Free Library Board Meeting Minutes October 16, 2017

Present: Laura Lawson Tucker, Judith Serkin, Richard Wizansky, Sandra Cortes, John Shaw, Carol Schnabel, Cathi Wilken

 

The meeting was called to order at 6:30 pm.

The minutes were accepted as submitted.

 

Librarian’s Report: Cathi presented the Librarian’s Report. There is difficulty in tracking how much wifi is being used right now but the state is working on that. Cathi told us about the new guestbook and it was suggested that we try to get physical addresses as well as email of all who sign it. There is a new inter-library loan system for the state (Catamount is only 15 libraries). We are seeing more activity. John Shaw went to the Indigenous Peoples’ Day event and suggested some books he thought we should consider acquiring. They will be added to the Vermont collection. Our cleaner and lawn maintenance person Leah Moore is out on medical leave for a while.

 

By-Laws: We had our annual review of the by-laws and Cathi will make the changes we approved.

 

Treasurer’s Report: Richard went through the report. We are in our fourth month of the fiscal year and all is on target. We talked about the improvements we would like to make to the building and that we need to consult the selectboard about these changes.

 

Richard presented a proposed change in the town-library relationship. It was agreed that more information is needed before we can make a decision.

 

Fundraising Letter: Cathi distributed the address labels but the letter needs to be reprinted (Carol will take care of that) and we are still waiting on envelopes, so the trustees will be notified when all is ready to pick up.

 

Halloween: Tuesday October 31. Trustees will bring cider to Laura’s: Richard (1), Judith(1), Carol(2). Mimi is donating donuts.

 

The next Friends Group meeting is Sunday October 29 from 4-5pm, trustees are invited.

 

Guilford Fair- Leah, Judith and Laura have written thank you’s.

 

We looked at the monthly calendar.

 

Other business: We decided that in future, long-range planning should include a survey to determine the needs of the community. We should look at the town’s personnel policies to see if ours need revision.

 

The meeting was adjourned at 8 pm.

Respectfully submitted, Carol Schnabel (acting secretary)

 

Guilford Free Library Board Meeting Minutes October 16, 2017

Trustees Meeting Monday Oct 16, 2017– 6:30 pm

  • Accept Minutes from Sept. Make any additions and/or deletions as necessary.

 

  • Librarian’s Report — Cathi

 

  • Review By-Laws—Laura

 

  • Treasurer’s Report- Richard

~Anything to report regarding non-profit status?

~FUNDRAISING LETTER

 

  • Halloween Tuesday, Oct 31

~Confirming who will help, who is bringing cider, etc.

 

  • Friends Group- (Maybe Lynn Green will attend)

~Meeting Sunday Oct 29 from 4- 5 pm at the Library, all trustees are invited!

 

  • Guilford Fair, Sept 3 and 4, 2017

~Noting (in order to keep a record) the following helpers for the Guilford Fair—Leah, Judith, and Laura have written thank yous—:

John Kersey

John Shaw – did a lot of “shlepping”

Annette Black – booth duty

Jean Garrecht – booth duty

Sandy Lynn – booth duty

Janet Young – booth duty

Larry Mizrahi – booth duty at end of Sat, in rain

Crystal Washburn – water p/u and delivery

  • Monthly Calendar

 

  • New Business- Anything forgotten?

 

Next Meeting:  Mon Nov 20 at 6:30 pm

 

Trustees Meeting Monday Oct 16, 2017– 6:30 pm

Guilford Free Library Board Meeting Sept. 18, 2017

 

Attending: John Shaw, Cathi Wilken, Carol Schnabel, Richard Wizansky, Mimi Morton, Judith Serkin, Leah Gessner

Absent: Laura Lawson Tucker, Sandra Cortez

 

The Minutes of the August meeting were accepted unanimously.

 

Librarian’s report: Circulating puppets are being entered into the card catalogue .

Lynn Green delivered a lovely guest book and it has already received its first signature.

There was a discussion of the succession plan. Richard suggested that Cathi and Leah make recommendations to the Trustees. The trustees could then form a committee to discuss these plans and make recommendations. The Trustees are in support of this plan. Recommendations from Cathi and Leah due Feb., 2018. Cathi reports that CCforG (the Community Chuerch group) has collaborated with the school, library, playscape, recreation committee, and other local groups on preschool issues.  They recommend that we expand the library’s baby dedication program to include books for each baby born in town, that we increase staff and space for a play group at the library.

 

Treasure’s report:   We are solvent and on track. Re: the Memorandum of Understanding with the town. We discussed our financial relationship with the town and the town auditor’s 2 suggestions for changes we might make in that relationship. We tabled this discussion for further action at next meeting.

 

Friend’s Group- Sandra is absent so we cannot discuss in detail. The group is getting started.

 

Guilford Fair, Sept. 3, 4. Sunday was a washout with rain and low attendance. Monday was a banner day with great weather and attendance and a record donation amount from books and water. 450 bottles of water were donated by trustees. Cathi suggests that she and Leah create the time schedule for next year’s fair.

 

Monthly Calendar: Halloween. Gallon cider donors:   Richard, Carol (2) and Judith; cider delivered to Laura’s garage by noon on Halloween.   Mimi donates 3 dozen Paradise Farm cider donuts, delivered to the library by noon on Halloween.   Mimi will ask permission to use the Meetinghouse for the Halloween story time.

 

TRUSTEES WILL REVIEW BY-LAWS AT OCT. MEETING. Cathi will send the by-laws to the trustees for review.

 

The meeting was adjourned 7:45 pm.

 

Next meeting Oct. 16, 6:30 pm.

 

Submitted by Mimi Morton, secretary

Guilford Free Library Board Meeting Sept. 18, 2017

Trustees Meeting Agenda Monday Sept 18, 2017– 6:30 pm

REQUEST: I need from trustees input regarding our concert so that we can capture what went well, what did not go well—to help us in our future fundraising. (I know: we ran out of food (but maybe that was a good thing?) and programs (print more); figured out a new place to put the box office that was less crowded—under tent; What else do we want to remember?)

  • Accept Minutes from August. Make any additions and/or deletions as necessary.
  • Librarian’s Report — Cathi

~Collaboration with Promise Community project with Elly Majonen.

~Status of succession plan–issues being addressed and for trustees to consider.

  • Treasurer’s Report- Richard

~Anything to report regarding non-profit status?

~Reporting on MOU with the town, re: financial structure.

  • Friends Group- Sandra

~Anything to report? Next meeting (FYI).

  • Guilford Fair, Sept 3 and 4

~How did it go? What do we want to remember for next year? Cathi and Trustees

  • Monthly Calendar (Halloween- quick conversation)
  • New Business- Anything forgotten?

Next Meeting:  Mon October 16 at 6:30 pm

 

Trustees Meeting Agenda Monday Sept 18, 2017– 6:30 pm

Trustees Meeting Aug 21, 2017

Attending: Cathi Wilken, Laura Lawson Tucker, Leah Gessner, Sandra Cortes, John Shaw, Mimi Morton, Carol Schnabel, Richard Wizansky

Absent: Judith Serkin

July Minutes: Richard made a motion and John seconded to accept the July minutes.

Librarian’s Report : Cathi read corrections to the report. We received a donation which Cathi has deposited in the building fund.

The 2 camps in July and the 1 camp in August were great successes. Plans are afoot for summer of 2018.

Following is a summary of the summer’s activities:

~Noting (in order to keep a record) the following summer events: “Cello Quartets” Fundraising Concert with Judith Serkin and Friends June 3 at the Meeting House; Peter Gould- “Horse Drawn Yogurt” June 25, author event at the Meeting House; “Talk About Books” July 19 at the Library with Peter Gould; “Life is too Short- Eat More Pie”- Pie-making Workshop with Cheryl and Genevieve Redmond

Aug 2 at the Grange; “How to Lay a Fire and Use it” Workshop led by Oscar and John Shaw, Aug 16 at the Library. (Data below—in order to keep a record)

~Cello Quartet Concert- 200 tickets sold out; Programs sold out; Food ran out; Concert fabulous.

~”Horse Drawn Yogurt” -ice cream was served–well attended

~”Talk About Books” -20 people attended

~”Eat More Pie”- well attended, very successful

~”How to Lay a Fire and Use it”- 26 people attended- lovely summer family evening event

Treasurer’s report: Richard presented the closing budget for the fiscal year, ending June 30 2017. We have a balanced budget. Good work, trustees!

Friends Group: Today we met 4:30-5:30 pm. We nominated and elected officers. Richard reviewed details of the 501C3. The mood was jovial. Good energy and creativity among the Friends. We now have a Friends group. Bravo! See minutes of Friends meeting.

Guilford Fair: We organized a schedule of helpers for Sunday and Monday:

Saturday set-up: John has a truck and can help set up the library booth, moving materials from Library to Fair on Saturday 3- 5 pm.

Sunday:

8-9 Cathi

9-11 John

11-1 pm Jody and Clare and Sandra with their kids

1- 3 pm Mimi (plus someone from Friends)

3-5 pm   Leah

Monday:

8-10 Cathi

10-12 Larry?

12-2 Richard, Carol

2-4:30 ?

John may be able to transport materials back from fair to library at 4:30. He needs a helper.

( to ask: Shirley Squires, Jean Garrette, Dolly Stone, Steven Spitzer and Erin, Crystal) Leah will phone these potential volunteers.

Water: the following people drop off cases in Laura’s garage: Richard, Mimi, Carol, Sandra, Jody, Laura

Coolers: Carol brings 2 coolers. Laura has 2 coolers, John has 1.

Ice for coolers: 6 bags per day. From the Country Store. Store. Cathi will pay and we will pick up bags on Saturday and Sunday by 8 AM each day.

Monthly Calendar: We are in good shape. For Sept. agenda, trustees will review the revised bylaws.

Next Meeting: Sept. 18. 2017

The meeting was adjourned at 7:25 pm

Submitted by Mimi Morton, Secretary

 

Trustees Meeting Aug 21, 2017

Trustees Meeting Monday Aug 21, 2017– 6:30 pm

To NOTE: The first organizational Friends Group Meeting is happening on this same day at the Library from 4:30- 5:30. All Trustees are invited and encouraged to attend, if possible.

Please RSVP to Laura! (I would love some help.)

 

  • Accept Minutes from July. Make any additions and/or deletions as necessary.

 

  • Librarian’s Report — Cathi

~Noting (in order to keep a record) the following summer events: “Cello Quartets” Fundraising Concert with Judith Serkin and Friends June 3 at the Meeting House; Peter Gould- “Horse Drawn Yogurt” June 25, author event at the Meeting House; “Talk About Books” July 19 at the Library with Peter Gould; “Life is too Short- Eat More Pie”- Pie-making Workshop with Cheryl and Genevieve Redmond

Aug 2 at the Grange; “How to Lay a Fire and Use it” Workshop led by Oscar and John Shaw, Aug 16 at the Library. (Data below—in order to keep a record)

 

  • Treasurer’s Report- Richard

~Anything to report regarding non-profit status?

 

  • Friends Group- Sandra

~Report on first organizational meeting from a few hours ago!

 

  • Guilford Fair, Sept 3 and 4

~Organizing—Finding helpers; making shifts of helpers; bringing ice and water (who will buy and bring the ice and the water?)

  • Monthly Calendar

 

  • New Business- Anything forgotten?

 

Next Meeting:  Mon Sept 18 at 6:30 pm

 

 

 

DATA from Summer Library Events to keep a record of—needs to go in the minutes:

~Cello Quartet Concert- 200 tickets sold out; Programs sold out; Food ran out; Concert fabulous.

~”Horse Drawn Yogurt” -ice cream was served–well attended

~”Talk About Books” -20 people attended

~”Eat More Pie”- well attended, very successful

~”How to Lay a Fire and Use it”- 26 people attended- lovely summer family evening event

Trustees Meeting Monday Aug 21, 2017– 6:30 pm

Minutes of Board Meeting July 17, 2017 6:00 PM

Present: Richard Wizansky, Carol Schnabel, John Shaw, Laura Lawson-Tucker, Mimi Morton, Cathi Wilken, Leah Gessner, Sandra Cortes

Absent: Judith Serkin

 

Approve minutes of June meeting.   The minutes are unanimously accepted.

 

Librarian’s report. Everything is going well. Today is the first day of camp. 9 young children are enrolled. Two 7th graders and a 10th grader are helping out. Everyone is having a good time. This week’s focus: art. Megan Buchanan is the teacher.   Next week’s camp has 7 enrollees. Three older kids will help.   Stage and Stream, a colaboration between the Library and Guilford Center Stage, is the name of August camp and is fully enrolled. Cathi procured a grant for this camp.

 

Treasurer’s report: We are solvent. This is the last month of our fiscal year. This month’s report does not include bequests. Cathi updates Board on the bequests.

Richard explains income/ expenses, and the way any overage due to unexpected expenses will be covered by other income.

Richard has the 1023 E-Z form for our Friends group incorporated nonprofit status. Laura will be in touch with Friends. Laura, Richard and John will attend the first Friends meeting.

We discussed filling positions for Directors of the Friends group.

 

Monthly Calendar: Strategic plan, which we will discuss immediately following this Board meeting.

Fundraising: If anyone knows new town residents who might want to belong to the library, please submit names so they can be added to fundraising letter and librarian’s report. Check in each July to submit new names.

 

New business: no new business

 

August: Agenda will include making plans regarding bequests.

 

The meeting was adjourned at 6:30 pm.

 

Submitted by Mimi Morton, secretary

Minutes of Board Meeting July 17, 2017 6:00 PM

Trustees Meeting Monday July 17, 2017– 6:00 pm

6:00- 6:30- Trustees Business Meeting (keeping each item brief!)

  • Accept Minutes from June. Make any additions and/or deletions as necessary.
  • Librarian’s Report — Cathi
  • Treasurer’s Report- Richard

~Let’s formally appreciate in writing (in this agenda) the musicians and Judith for their stellar concert on June 3rd, “Springtime Cello Celebration- Cello Quartets.” Paul Wiancko, Peter Wiley, Theodore Mook and Judith Serkin all deserve a hearty BRAVO for creating a brilliant concert fundraiser for the library. We are ever so grateful for the money that we raised.

~Anything to report regarding non-profit status?

  • Follow up to Friends Group- Sandra

~Is there anything to report?

  • Monthly Calendar
  • New Business- Anything forgotten?

6:30- 8:00- Strategic Planning Session

1) Please come with YOUR thoughts/vision/ideas for the library over the next 5, even 10 years.

2) Please think about the bequest we just received. What are your suggestions for how the library should plan to put the bequest to work for the library? And how does that dovetail for your vision for the library?

Next Meeting:  Mon August 21 at 6:30 pm

Trustees Meeting Monday July 17, 2017– 6:00 pm

Minutes Monday, June 26, 2017

Present: John Shaw, Mimi Morton, Laura Lawson Tucker, Sandra Cortes, Cathi Wilken, Leah Gessner

Absent: Judith Serkin, Carol Schnabel, Richard Wizansky

Laura Lawson Tucker called the meeting to order at 6:10 pm

Minutes for the May meeting were unanimously accepted.

Librarian’s report:   10 or 11 children are enrolled for each of the 2 July camps. Stage and Stream camp in August has 6 enrolled children, so far.

The Library was turned down by Paul Post Fund for $700. We were outside their guidelines. Sandra suggests requesting the money from Donor’s Choose online fund.

54 people attended the GUILFORD READS kick off program at the Meetinghouse, Sunday June 25. Peter Gould read from HORSE DRAWN YOGURT, his stories inspired by Guilford and Packer Corner Farm. Ice cream followed. The program was a hit.The Guilford Read bookmark is inserted in every copy of HORSE DRAWN YOGURT to be leant to Guilford patrons. The bookmark insert lists library activities related to GUILFORD READS and Peter Gould’s book. Peter will also be at the Library booth at the Guilford Fair.   Surplus ice cream from the June 25 event is now resting in John Kristensen’s freezer.

Concert report: total income was $6,040.00 Total expenses: $1,118.66. Net income: 4,9021.34.

Treasurer’s report: We have a slight increase in expenses from building improvement but the building fund will cover this increase.

Monthly Calendar Check-in:   Strategic planning will take up our July meeting.

No new business.

Meeting was adjourned 6:40 PM

Mimi Morton, Board secretary

 

Guilford Free Library Friends of Guilford Library Meeting

Monday, June 26, 2017, 6:45 pm.

The meeting took place at the Guilford Free Library

Library Board members present: John Shaw, Laura Lawson Tucker, Mimi Morton, Sandra Cortes. Cathi Wilken, Librarian. Leah Gessner, Assistant Librarian

Potential Friends of the Library: Judy Siciliano, Lynn Green, John Kersey.

Missing: at least 3 other people are currently out of town.

Welcome: Laura welcomed and thanked Judy, Lynn and John for coming. Board members and librarians introduce themselves. Friends explained why they wanted to join the group. Laura explained why the Board decided to form a Friends Group. She mentioned our recent activities: Peter Gould’s presentation, our summer reading program, our free summer camps.

The Purpose of the Friends Group:

  1. So, as a municipal library, we can, through the Friends group, accept grant monies and donations.
  2. To broaden the circle of library ambassadors beyond librarians and trustees and bring more energy to the library. To extend our influence and visibility through such future projects as creating a ‘little library’ book exchange at the Guilford Country Store.
  3. To create supports for more programming and for long term fiscal health.
  4. To provide more help with fundraising activities such as, for example, our benefit concert.

John added:   The Friends themselves will decide the agenda.   Either Richard or Laura (or both) will attend the first Friends group meeting. One other trustee will help in an ex officio capacity at each meeting.

Sandra explained that the Friends Group might organize 4 meetings a year. Friends are not required to come to Trustees meetings. “Many hands make light work” is the homey incentive behind the formation of the Friends Group.

The Legal structure of Friends Group: Cathi explained that Richard plans to help get the 501c3.   Legal requirements (as passed out to the Friends and Trustees) must be followed.    John Kersey offered to help Richard with drawing up the bylaws for the group.

Cathi will put together a folder for each person who decides that they wish to be a Friend.

Cathi disclosed the 2 bequests and the need to establish a nonprofit (Friends) group with which to deposit the funds.   These bequests enable us to to restructure and rewrite our 5-year plan. Part 1 is establishing the Friends group. Part 2 is what to do with the bequest.

First order of Friends Business: The first order of business is setting a Friends meeting on a date acceptable to participants. Richard and Laura will need to be at the meeting.   At first meeting, elect officers. John Shaw and Richard will attend.

Officers: John Kersey suggests that officers’ names be placed on documents so that nonprofit status can be established.   President, treasurer, secretary (clerk).

Action List:

John will tell Richard that John Kersey will help with bylaws.

John Kersey is happy to be in the group but doesn’t want to be an officer.

Lynn Green will be on the list and will think about the possibility of a position.

Judy Siciliano will be in the group.

Sandra will talk to the missing 3 people who are interested in becoming friends.    John offered to be present at the first meeting..

President of Friends could be a year term.

Meetings can happen at the Library.

A first Friends meeting can be set on a Thursday in July as soon as Richard is finished with the paper work. John will find out when Richard will be finished bylaws and get back to Laura. Laura will facilitate the first meeting.

Cathi will have Library information packet available in a week for Friends.

The meeting was adjourned at 7:45 pm

 

 

Mimi Morton, secretary

Minutes Monday, June 26, 2017

Guilford Free Library Notes May 15, 2017

Mimi, you missed the giant Guitar shaped brownie made by John.
Present: Laura, Carol, Judy, Richard, John, Cathi, Sandra, Lea,
● Accept Minutes – Accepted at 6:40 unanimously
● Librarian’s Report
It has been quiet which seems normal for this time of year.
According to the rules Cathi is supposed to spend as much $ for kids as for adults. So if she bought as many as she was supposed to she would have to throw others out. (Kids books cost less- half as much so she would have to buy 2x as many books). Cathi declares We need More Space!
● Treasurer’s Report
No changes since we talked last about the budget.
We got 37,590.49 from a recent bequest
Cathi accidently put it in the operating budget.
Richard thinks we should put it in the CD and earmark it perhaps for increasing our space.
Start a new CD?/ Money market?
Discussion
The board voted to add the bequest to the building fund CD.
Cathi and Richard are going to speak to Peter the town administer and draft a MOU and then report back to the board. Is the library a component of the town? Yes
Given that the library is a component of the town but we need to find out how the town and the library will interface
The land that the Anthony’s gave us for the addition was it given to the library or town ?
The library says Cathi
The history is that the town takes care of the structure of the library and external and the
Trustees have taken care of the inside of the library.
Richard has brought this up to the selectboard it has been on his mind for a while….
We voted to go ahead with the 501(c)(3) previously. It will allow money to come to the friends group for the library rather than to the town. That would allow the library more control over the funds and the trustees would vote on how to use the money.
Cathi handed out the updated Staff, Trustees and Volunteers list.
● Concert June -3rd- 7:30
Carol has the list from last meeting:
She describes who is going to bake what
Sandra will bring veggies and dip
Carol- Bars
Cheryl Redmond- Carol to ask
Todd- bars
Becky- Carol to ask her to coffee and baking and signs
Laura -Fruit
John -GF cello
Judy- Cheese
Leah- Hummus
Todd and Richard are doing Tickets
Day before Laura will meet the rental people and do the lights on Friday
Cathi to bring her lights
Becky and Arlene will clean
Saturday- Tables and Coffee (laura to get coffee maker and carafes)
We need a team to help set up.
Flowers- Cathi to talk to Jeannie
Everyone to bring baked goods when they come
Carol to ask the Franklin’s for Maple Syrup for the cellists- 3
Plaster Posters all over!
Latchis Hotel
Guilford Church
Walker Farm
Anywhere in Marlboro?
FB page- invitation?
Is Tenzin be willing to be an usher?
Genevieve
Abigail
PR
Hello Guilford!
How do you do it?
Email Michelle them
Carol has not done the radio adds yet.
Richard will put it on Art Hounds – go to VPR website go to ART hounds website and do it.
Carol will give him the Script
Also getting the word out on
WFCR
WTSA
Recorder and Keene Sentinel and Reformer and The Commons
Chamber of Commerce
Gazette
Front porch forum
Sandra will handle the School
REMIND PEOPLE TO DO THE POST CARD
Richard has been sending out a PDF with the e-mail and says he will deliver tickets to people
Every Trustee has tickets to sell as well as Everyone’s Books And the library
Becky gave us the list for the Raffle to send cards to for the concert.- People will initial the
names and send post cards.
Richard reports on the sponsors
We also talked about Program
Water – yes- Carol to donate
Mimi has some really nice glass water pitchers
Who wants to buy….
Decaf coffee
Sugar
Half and half
Ice
Laura will call to ask Mimi to pick up these last 4 things
Laura will ask Gen. Red. to help out at the concert.
Bring the goodies Saturday
● Friends Group Sandra
Sandra gives the updates on contacting the people and the definites are:
Jody Hauser
Lynn Green
Stephen S. and Erin
Phyllis Erwin
Possibly Judy Siciliano whom Richard will meet face to face.
Orientation for Friends group June 19th at 6:45
And we will start at 6 that night
Richard will ask the Morses
We need to have a liaison and we discussed sharing the duties of being a liaison and Richard will do it first
And we will start at 6 that night
Trustees will intro themselves, Cathi will make a job description
Carol will bring Cider, Judy will bring cookies,
Co chairs and treasurers will be friends
WE need to make a list of definites of friends after the friends meeting. Someone asks for blood on paper- jokingly
3rd Monday of July will be devoted to Fast Business and Strategic Plan
We will have an orientation for the new friends group people
● Monthly Calendar
June friends social
Cathi’s annual review will be in June 1x a year now
Could people send Laura Comments? She will send an email to remind
● New Business- Anything forgotten?
Little free library will be the first project for the friends group!!
● Next Meeting Monday June 19
Meeting is adjourned at 7:50

Guilford Free Library Notes May 15, 2017

Trustees Meeting Monday May 15, 2017– 6:30 pm

  • Accept Minutes from April. Make any additions and/or deletions as necessary.

 

  • Librarian’s Report — Cathi

 

  • Treasurer’s Report- Richard

Includes anything to report regarding non-profit status.

 

  • Concert June 3- Checking in on details: baking; PR; poster; program; tickets; rental of little tent and dishes; set up fairy lights under the tent (Laura); cleaning the Meeting House (Becky and Arlene); ushers; ticket takers; clean up afterwards. This will be our last meeting before the event!

 

  • Friends Group- Sandra

 

  • Monthly Calendar – NEXT MONTH- Strategic Plan and please send me your comments for Cathi’s annual review.

 

  • New Business- Anything forgotten?

 

Next Meeting:  Mon June 19 at 6:30 pm

 

Trustees Meeting Monday May 15, 2017– 6:30 pm

Guilford Library Board April 17, 2017 Minutes

Present: Richard Wizansky, Carol Schnabel, John Shaw, Judith Serkin, Mimi Morton.   Cathi Wilken, Librarian, Leah Gessner, Assistant Librarian

Absent, Laura Lawson-Tucker, Sandra Cortez

 

ACCEPT MINUTES FROM March meeting-

Richard moved and Carol seconded that the minutes be accepted.

 

LIBRARIAN’S REPORT- Cathi reported that the state continues to cut funds for libraries.   She distributed an updated list of library trustees and volunteers with their contact information. Regarding the bequest from the estate of Miriam Howland. The agent for the estate sent us a corporate resolution to sign, after which the funds will be deposited into our money market checking account. We can then transfer it into a CD. The table of contents for our trustees manual is pending.

 

TREASURER’S REPORT- We are on track.

 

CONCERT- Scheduled for JUNE 3, 7:30 pm, Guilford Center Meetinghouse.   Carol and Judith are busy getting PR going. The Reformer and The Commons want press release soon. We will produce announcements for WFCR, VPR Art Hounds, WKVT, WTSA, The Keene Sentinel and Greenfield Recorder, I-Brattleboro, Front Porch Forum, Chamber of Commerce Calendar, Gazette Calendar, LIBRARY WEBSITE, and HELLO GUILFORD. Each trustee should think of 2 sweets to make for concert.   Rental fee for Meetinghouse has been reduced to $100.   Laura let us know that tickets will arrive at library by May 3.

 

REVIEW STRATEGIC PLAN-   The plan as written expired in 2016. We will work on the next 5 year plan. We need to devote one meeting ENTIRELY to the strategic plan. Perhaps the June meeting.

 

MONTHLY CHECK IN-   We will ask our current cleaner to do the spring cleaning of the library.

 

NEW BUSINESS- Cathi showed off her newly reorganized office space, including new file cabinets. A fine space.

 

Judith asked about the Little Free Library to be erected outside the Country Store.   Richard suggested this as a good project for the Friends.

 

The meeting adjourned 7:35 pm.

Next meeting May 15, 2017

 

Submitted by Mimi Morton, sec’y

Guilford Library Board April 17, 2017 Minutes

Trustees Meeting Monday April 17, 2017– 6:30 pm

 

  • Accept Minutes from March. Make any additions and/or deletions as necessary.

 

  • Librarian’s Report — Cathi

 

  • Treasurer’s Report- Richard

Includes anything to report regarding non-profit status.

 

  • Concert June 5- Checking in on details/firming up who is doing what- agreeing on dates to accomplish specific tasks: baking; PR; poster; tickets (Laura); rental of little tent and dishes; set up fairy lights under the tent (Laura); cleaning the Meeting House (Becky and Arlene); ushers; ticket takers; clean up afterwards

 

  • Review Strategic Plan (attached in the e-mail). Any comments, suggestions?

 

  • Monthly Calendar – check in about next month

 

  • New Business- Anything forgotten?

 

Next Meeting:  Mon May 15 at 6:30 pm

 

 

 

 

 

 

Trustees Meeting Monday April 17, 2017– 6:30 pm

Guilford Free Library Trustees Meeting March 20, 2017

The meeting began at 6:35 PM

Attendees: Laura Lawson Tucker, Carol Schnabel, Richard Wizansky, Mimi Morton, Sandra Cortes, Judith Serkin, John Shaw (new trustee), Leah Gessner, assistant librarian, Cathi Wilken, librarian.

The Trustees introduced themselves to John Shaw, new trustee.

MINUTES OF THE LAST MEETING:

Richard made a motion to accept Feb. minutes. They were accepted unanimously.

VOTE ON TRUSTEE OFFICERS:

Trustees voted and approved the following slate:

Co-presidents: Judith and Laura

Treasurer: Richard

Secretary: Mimi

PLANNING FOR BENEFIT CONCERT

Concert date: June 3. Judith announced that FOUR cellists will play.

Hard-working and forward-thinking as always, Becky Anderson, our former trustee left us concert planning notes.

Tasks:

PR-posters, postcards. Laura will contact Harry Saxman about the templates.Press- Carol will contact media; Judith will help her with press releases.

Refreshments: After an extensive discussion, we decided to scale down the food. Carol is in charge of food with help from Judith. Trustees will themselves procure or make food.

Sponsors: Richard will approach sponsors. Some of the proceeds from the raffle may be also be used to support the concert.

Tickets- Laura.

Meetinghouse venue- Sandra will clean before and after concert.

Mimi will determine rental fee with Guilford Historical Society.

We made a good start on planning for the concert.

LIBRARIAN’S REPORT:

More donations still coming in.

The library closed during March 14 snowstorm.

Increased circulation, especially ILL, due to Catamount System.

Lawyers for two estates, including that of Miriam Howland, are in touch with library about bequest.

501C3: Richard has been working on it. According to the VT Dept of Libraries, we do not need a 501C3 because we are part of a municipality and, thus, are tax exempt. Process: donors give their tax exempt library donations to the town of Guilford which then passes the money to the library .Richard will send an explanatory letter to the above mentioned lawyers.

Friends Group: After a spirited discussion, we decided to explore forming a Friends of the Guilford Library group. Potential friends: Lynn Green. Peggy Spenser, Stephen Spitzer and Erin, his wife, Annette Black (minor role). Sandra Cortes volunteered to find potential Friends, including officers.Richard made a motion and Judith seconded that the Trustees form a Friends Group at the GFLibrary. Vote unanimously passed.

Refresher of Trustees Responsibilities:   Cathi read and we discussed our mission statement and trustee responsibilities.. A new trustee list, trustee job description and table of contents will be added to our folders, courtesy of Cathi.

Trustee training for 2017:   We read, explained and discussed Library nonprofit status 501C3. See page 2.

 TREASURER’S REPORT : Annual appeal letter has done very well. Raffle- another triumph. Hannah Jenkins won the raffle.

We are on track.

MONTHLY CALENDAR CHECKIN:

Laura proposes ONE librarian annual evaluation to take place in June. Delete Dec. evaluation. Next Month: Review revised strategic plan. May 2016.We discussed and approved Carol’s suggestions for the trustee nominating process.

.The meeting was adjourned 8:05 PM.

Next meeting April 17, 6:30 pm.

Respectfully submitted, Mimi Morton

Guilford Free Library Trustees Meeting March 20, 2017

Guilford Free Library Trustees Meeting Monday March 20, 2017– 6:30 pm

  • Accept Minutes from February. Make any additions and/or deletions as necessary.
  • Welcome John as our new trustee. Vote on Trustee officers: Chair(s); Treasurer; Clerk/Scribe.
  • Discuss the need for specific Committees for each Trustee to join, e.g., Concert (June 5); and other special events that occur throughout the year.
  • Librarian’s Report — Cathi

Includes: Trustee Orientation for John that will be a refresher for everyone- look at the chart that Sandra sent; potential bequest from Florida; 501(c)3

  • Treasurer’s Report- Richard

Includes: Raffle report

  • Concert June 5- Beginning Organization
  • Monthly Calendar – check in about next month
  • New Business- Anything forgotten?

Next Meeting:  Mon April 17 at 6:30 pm

Guilford Free Library Trustees Meeting Monday March 20, 2017– 6:30 pm

GUILFORD FREE LIBRARY TRUSTEES MEETING FEBRUARY 20, 2017

ATTENDEES:  Cathi Wilken, Librarian; Richard Wizansky; Becky Anderson; Carol Schnabel; Sandra Cortes;  Mimi Morton     Meeting started at 6:35 PM     January Minutes accepted  Richard Wizansky  conducted the meeting in the absence of Co-Presidents  Laura Lawson Tucker and Judith Serkin

LIBRARIAN’S  REPORT
With regard to the library obtaining non-profit  tax status and forming a “Friends of the Guilford Free Library” group:  Richard spoke with Amy Howlett, Librarian in Springfield who suggested that we get a lawyer to help us fill out the 501C3 forms.  There was a short discussion about finding a lawyer in Guilford to do this pro bono.  Lynn Green of Lee Road  has agreed to be a member of the “Friends” group.  Cathi will put a notice on the Library table at Town meeting for other people interested in being “Friends” to sign up.

TREASURER’S   REPORT
We are on track.

TOWN MEETING
Richard will  speak for the Library.  .He will nominate Laura Lawson Tucker  for a new term as Trustee.  He will introduce John Shaw as new Trustee, replacing Becky Anderson, whose term ends this year.  He will also mention the need for a “Friends of the Guilford Free Library” group.  Trustees and other helpers are needed at the Library table to sell Raffle tickets.  So far we have Mimi: 9-11  Becky 9-12.  Becky will ask Larry Mizrahi.

RAFFLE
Ticket sales are going well.

SUMMER  CAMPS
Last year our three camps were very popular.  Dates have been set for this year.   Andy Loughney is returning as leader of one camp and potential leaders are being found for the others.

NEW BUSINESS
Mimi offered to take over the job of Secretary from Becky starting at the March meeting.  Thank you Mimi.

Meeting adjourned at 7:25 PM  Next Meeting: Monday March 20, 2017     Respectfully submitted: Becky Anderson.

GUILFORD FREE LIBRARY TRUSTEES MEETING FEBRUARY 20, 2017

Guilford Free Library Trustees Meeting Monday February 20, 2017– 6:30 pm

           Richard will chair this meeting.

         Both Laura and Judith will be out of town.

  • Accept Minutes from January. Make any additions and/or deletions as necessary
  • Librarian’s Report — Cathi

Includes: follow-up for pursuing non-profit status; reminder that board work can not happen via e-mail (choosing new trustee) which raises the need for active committee work which happens outside of board meetings, and then is reported.

  • Slate of Trustees.

Who will raise the Motion at Town Meeting, and make sure that it is seconded, to approve John Shaw as new Trustee (replacing Becky Anderson).

2017 Library Trustees                        Term Expires

Laura Lawson Tucker                         2017

Judith Serkin                                       2018

Sandra Cortes                                      2019

Richard Wizansky                              2019

Carol Schnabel                                    2020

Mimi Morton                                     2021

Library Trustees are elected for a five-year term by Town Meeting

  • Treasurer’s Report- Richard
  • Town Meeting- Richard

Help set up the library table; Be at the library table for which shift; speak up for the library, if needed; Help break down the library display; anything else?

  • Raffle- Becky

How is everyone doing selling their tickets? (Laura needs help!)

  • Monthly Calendar – check in about next month
  • New Business- Anything forgotten?

Next Meeting:  Mon March 20 at 6:30 pm

 

 

 

 

 

Guilford Free Library Trustees Meeting Monday February 20, 2017– 6:30 pm

TRUSTEES MEETING JANUARY 16, 2017

ATTENDEES:  Cathi Wilken, Librarian;  Leah Gessner, Assist. Librarian;  Laura Lawson Tucker; Judith Serkin;  Richard Wizansky;  Carol Schnabel;  Becky Anderson;  Mimi Morton    Meeting started at 6:35 PM  November Minutes accepted.  There was no December meeting.

LIBRARIAN’S    REPORT
Cathi has been contacted by the lawyer for a deceased person who has left money to The Guilford Free Library.  Because of this Cathi explained our tax status with regard to donations.  She advised that we obtain a 501 C-3  tax status.  In order to do that we must form a “Friends of the Guilford Free Library” group, which would be separate from the Board of Trustees.  Several names were mentioned as hopeful “Friends” – Annette Black, Karen Murphy, Pat Haine, Cheryl Redmond, Peggy Spenser.  Richard will look into our tax situation further for the next meeting.  Cathi showed us a new notebook of “How We Run Our Library” which contains tasks of the Librarian, Assistant  Librarian as well as other pertinent information for the day to day managing of our library.

SLATE  OF  TRUSTEES
Becky Anderson’s term is up in 2017 and she has chosen not to continue after 14 years as a trustee. She was thanked profusely.  Several names were suggested for consideration of a new trustee.  Carol mentioned that we need a person with certain skills rather than just a love of our library.  The new trustee will be presented at Town Meeting on March 7th.

TREASURER’S   REPORT
We are on track.

TOWN   MEETING  –  TUESDAY  MARCH  7th
Richard will speak for the library.

RAFFLE  –   Drawing of winner at Town Meeting  March 7th
Tickets given out for trustees to sell – $10  per ticket.  The Prize is a $200 Gift Certificate to the restaurant at the Four Columns Inn in Newfane.  Last year trustees sold a record amount of tickets, and at Town Meeting in spite of there being no electricity and therefore our table display completely invisible, all tickets were gone by 11:45.  We cleared $2,100.  Let’s  do  it  again.

Meeting adjourned at 7:30 PM   Next Meeting: Monday February 20, 2017 at 6:30 PM     Respectfully submitted: Becky Anderson

TRUSTEES MEETING JANUARY 16, 2017

Trustees Meeting Agenda Monday October 17, 2016– 6:30 pm

To be held at the Guilford Free Library, 4075 Guilford Center Road

Judith will chair the meeting. Laura has a conflict and is not able to attend the meeting.

  • Accept Minutes from August and September meetings. We did not have a quorum during the September meeting. Make any additions and/or deletions as necessary.
  • Librarian’s Report — Cathi
  • Website
  • Treasurer’s Report- Richard
  • Fundraising letters- Everyone will take their letters home to add notes and then to mail.
  • Back Yard Next Steps—Laura

Victor Johnson donated a beautiful stone for a bench that will be placed next to the sandbox. Laura is in touch with Linda Lembke about working together with Blue Sky for purchasing the black locust supports for under the stone bench. The Weeks trail group is wanting to add another stone bench on the trail in response to elders requesting that. We will combine our orders for ease of delivery. I think this will cost us no more than $100 for the two supports the library needs for our new stone bench. Can the trustees vote on this expense?

  • Mon Oct 31- Guilford Center Halloween Celebration—Any helpers? (purchase cider/donuts; give out treats from Meeting House or Historical Society Building; decorate; clean up; helper in the library during celebration) ——Laura

In response to needing to pay $50 for use of the Meeting House…I have NO problem with this! We benefit greatly by having a beautiful Meeting House next door—and not a rundown forgotten old building. I know that it costs a lot of money to keep up the Meeting House and most of their revenue is from grants and a few rentals. Paying $50 is really a small token for all of the ways we benefit by having such a beautiful building in the Center. Let’s all have good will about this please.

  • Monthly Calendar – check in about next month
  • New Business- Anything forgotten?

Next Meeting:  Mon November 21, 2016, 6:30 pm at the library. CAN WE CHANGE THE DATE TO A WEEK EARLIER SO AS NOT TO MEET DURING THANKSGIVING WEEK? Nov 14?

Trustees Meeting Agenda Monday October 17, 2016– 6:30 pm