Guilford Free Library January Trustees Meeting

Mon Jan 17, 2022– 6:30 pm

Present on zoom: Cathi Wilkin (not at the library due to the snow), Judith Serkin, John Shaw (till 6:50), Laura Lawson Tucker, Nika Fotopulos, Jeannette Tokarz (till 7), and Lesley Malouin (representing the Friends)
Absent: Richard Wizansky, Sandra Cortes

started at 6:34
o Accepted Minutes from December meeting.

o Librarian’s Report —Cathi
The downloadable audio books are due to start up again in a week or 2 according to communications from the state.
Storytime update: To use the $1000 from the catamount libraries network, it has been suggested to get an owl camera that zooms into people during zoom calls. Cathi wants to meet in person ideally, with vaccinations required. So proposing a hybrid storytime with the camera. Thinking of starting up in person in mid feb or march, covid permitting. Nika has concerns about the exclusionary aspect of the vaccination requirement. Laura says it might not be a decision that we get to make, the town decides. Judith is concerned about the expensive camera. Jeannette thinks it could be used for other applications, and Laura believes it may help in creating greater access. Cathi will be moving forward as she considers the needs of the library.
ARPA Money update- library got the check and bought 2 new computers. It erases what has been saved by a patron when the session is over.
Volunteer update: the new volunteer never showed up and another is too scared to come in, but the regulars are still coming and tremendously helpful.

o Treasurer’s Report- Cathi reporting for Richard
Report on Dec 2021: We are on track.

o Building Committee Update- Nika
Isaac Wagner met with the finance advisory Committee to give them more information about the expansion and consequently they changed their position, they decided to support the expansion project moving forward. The select board then voted last Monday to also move forward with the expansion. The select board has put to the town meeting that the $195 000 that the town has already set aside for water improvements be put toward the Library expansion, plus taking on a bond loan through the USDA of $206 000.
Feb 2nd there will be an Info session to the public to learn about the expansion.
Jan 20th there will be a meeting with the architects to present the 60% plan.
PR campaign is underway by Nika and Cathi, Newsletters are going out about the survey on the website, 24 surveys have been filled out (Trustees and Friends are encouraged to fill it out on the website) and they are beginning to get the word out about the 2/2 meeting. Cathy has a ‘love letter to the library’ coming out in the February Guilford Gazette.
Ideas for further PR:
Ask the select board to tell us how the expansion would affect our individual taxes.
Laura suggested sending something to the commons and the reformer. Perhaps a press release by Lynn (need to ask) to educate about the expansion.
We each need to contact people we know.
Tell the various library groups, like Homeschool group, book group, story time group, summer camp email lists. School newsletter.
Create a doc to give out and a page on the website about how we came to be considering this expansion, what has been worked up, details of the financials. Lesley is busy and if she gets it asap she might, but most likely we need to find someone else.
Keep the trustees and friends updated after the meeting on Thursday.
Laura suggested sending out ways people can help.

o Friends of the Library- Lesley
nothing to report
o New Business
A little free pantry has been put up at the playscape by the Neighborhood roots. Aesthetically beautiful.
There will be a Guilford winter pen pal opportunity going out to the public with the library as the main contact, but organized by a budding Guilford group of community minded people.

Adjourned at 7:26

minutes by co-secretary Nika Fotopulos

***Next monthly Trustees Meeting:  Monday February 21, 2022
at 6:30 pm ON ZOOM and IN-PERSON at the library.

Guilford Free Library January Trustees Meeting

Trustees Hybrid On-Line/In-Person MeetingMon Nov 15, 2021– 6:30 pm


Trustees present: Laura Lawson Tucker, Judith Serkin, Richard Wizansky, Nika Fotopulos, Sandra Cortes, Jeannette Tokarz, John Shaw, with Cathi Wilken (librarian) and Lesley Malouin (Friends of the Library)

Trustees absent: none

Meeting called to order at 6:31pm

Accepted Minutes from October meeting unanimously.

Librarian’s Report —Cathi

After school program- We just finished the fifth week, one more to go. It's been wonderful, and they have been doing all sorts of exploring. For example: They collected kindling from woods and bundled it to sell for donations. Last week they worked on building a music making device. Earlier activities included exploding pumpkins, which was, naturally, a big hit with the kids.
ARPA update- Hasn't arrived yet, but should be here any day now. We are receiving about $3000, which will be used to purchase 3 new computers.
Review computer policy for patrons using library computers- Cathi proposed three changes to our internet policy. 1.)Add: “You may download/save information to your USB drive, but not to the library computer.” 2.)Remove outdated restrictions: “Internet use by the public at Guilford Free Library does not include access to listservs, newsgroups, online chats, or File Transfer Protocol.” 3.) Add: “The internet is an unregulated medium. Although it is a valuable tool for accessing information, the internet also provides access to information that is inaccurate, illegal, or that some may find disturbing. The library does not control a user's access to internet sites. Library computers are not filtered, and the library will not monitor content, nor deny or limit access, except when a clear violation of this policy has occurred.” Richard made a motion to vote on the additions and deletions as suggested. Judith seconded. The motion passed unanimously. Cathi will make the changes and post the policy on the library website and at the computer stations.

Treasurer’s Report- Richard

The budget is on track, five months into the fiscal year. Of note: program expenses were budgeted at $1000, but have so far added up to $1865. This is for the assistant positions for the camps and after school programs. Moving forward, these salaries will be moved to town budget. Contract stipends for other camp positions will still be in the Friends of the Library budget. We are still looking for a tech person, but a town-wide tech person is also being sought by the Selectboard. This person should cover the library as well.
Proposed FY'23 Budget- Salary adjustments were discussed. Trustees still find the salaries to be less than adequate. This has been an ongoing problem which has been partially addressed by a series of modest increases for the last several years. Judith made a motion for the librarian and assistant librarian salaries to be raised by 4% for fiscal year '23. Other salaries would stay with a 3% increase that has been the standard for the last few years. Nika seconded. The motion passed unanimously. The Trustees also formed a subcommittee to study the library's salary structure in comparison with other libraries of a similar scale as well as other Guilford town employees. Jeanette will lead, with assistance from Richard.

Annual Appeal- Cathi

Donations are starting to arrive. Cathi will be contacting Trustees to pick up thank you letters at the library.

Selectboard and Meetinghouse Question- Richard

The town hired architects to study the condition of the Meetinghouse and its feasibility for conversion to a library or other town-maintained building. They concluded that to convert the meetinghouse to a library is highly unfeasible. There is significant repair work needed on the roof and the historic building designation limits the potential renovations allowed. Thus, the town would be limited to concert or entertainment type events. For the library, this means we will continue pursuing our current addition plans.

Building Committee Update- Richard, John, Nika

Fundraising discussions included the likelihood of obtaining a USDA loan: we feel well positioned to obtain this. An argument could also be made to apply for ARPA funds. Trustees would need to create a proposal to submit to the Selectboard. Richard will get more details about the application process. 
PR discussion- Lynn Green wrote an article about the library addition for the latest Guilford Gazette. Thank you Lynn, the article is fantastic! Next steps for PR to be determined.
The next Building Committee meeting with architects will be on November 17th.

Friends of the Library- Jeanette, Laura, Lesley

Guilford Halloween Celebration- It was awesome, many families with children attended, everyone had a wonderful time. Way to go, Friends of the Library! Next year, more attention should be paid to traffic control on Carpenter Hill Rd.
Friends group is working on raffle fundraisers for 2022. They are looking for a destination prize. Friends are meeting in December to further discuss the raffles.

New Business?

Laura will miss the December meeting. Judith will chair.

Meeting adjourned 7:29pm

Next monthly Trustees Meeting: Monday Dec 20, 2021 at 6:30 pm ON ZOOM and IN-PERSON at the library.

Minutes submitted by John Shaw, co-secretary

Trustees Hybrid On-Line/In-Person MeetingMon Nov 15, 2021– 6:30 pm

Guilford Free Library Trustees Meeting Minutes


Mond1y, October 18, 2021
Trustees present on Zoom: Judith Serkin, Richard Wizansky, John Shaw, Nika
Fotopulos, Jeannette Tokarz
Leah Gessner on Zoom and Cathi Wilken is present at library.
Trustees not present: Laura Lawson Tucker and Sandra Cortes
began at 6:32
(Please translate: all the “a”‘s seem to have been turned into “1”.)

Minutes from September meeting 1ccepted

o Libr1ri1n’s Report —C1thi
After School Progr1m st1rted on Thursd1y, 7 children signed up 1nd they m1de
vomiting pumpkins. M1tt is running the progr1m with his wife Erik1 Elder. They will
le1d the whole 6 weeks. M1tt is on the p1yroll 1nd for Erik1 C1thi is looking for
funding to p1y her.
C1thi signed the AARPA gr1nt tod1y. The money will be rele1sed by the he1d of
the libr1ry dep1rtment, 1nd money is expected by Nov 10th. We expect to get
1bout $2900.
For C1mp, convers1tions 1re continuing to m1ke the older group 2 weeks inste1d
of 1. A videogr1pher m1de 1 fin1l present1tion of the kids work during c1mp,
which will be used for fundr1ising for next ye1r. C1thi will sh1re this ide1 with the
Friends 1t their next meeting. And there is 1n ide1 th1t the 2-5 gr1de c1mp could
1lso be 1 younger version of st1ge 1nd stre1m to repl1ce the present group.

o Tre1surer’s Report- Rich1rd
We h1venʼt spent much 1nd we h1venʼt e1rned much for this 2 ½ month period.
We 1re on tr1ck.

o Annu1l Appe1l- C1thi
the checkbook is very low once the r1ffle money w1s spent.
Distribution of m1teri1ls will be re1dy tomorrow. Every Trustee h1s 1bout 16-19
people. 1nd Friends 11-12. 225 letters in 1ll. In the b1ck room they will be l1id out
to be picked up by trustees 1nd friends.

o Guilford Historic1l Society Offer- Rich1rd
The 1rchitects of the exp1nsion project went to visit 1nd 1ssess the Meeting
house. They will give us 1 report shortly. The select bo1rd h1s yet to decide if
they would like to 1ccept the gift. And wether it would be used for 1 libr1ry would
be second1ry. We will w1it for the 1rchitects opinions to help guide us in our
discussion.

o Building Committee Upd1te- Rich1rd, John, Nik1
The 1rchitects sent us their recommend1tions for engineers for the project which
we 1ll 1pproved. They 1lso sent 1n upd1ted schedule. Building is scheduled to
st1rt by F1ll 2022. The new engineers,(civil, electric1l 1nd mech1nic1l) h1ve
recently visited the libr1ry.
C1thi 1nd Le1h h1ve worked out how the sp1ce would be used, which she will
send to the 1rchitects.

o Friends of the Libr1ry
Je1nnette s1ys the next meeting is on Sund1y
Guilford H1lloween Celebr1tion: the pl1ns 1re going well. P1rking will be 1long the
ro1d, not on the l1wn. Amber h1s put out 1 list of t1sks, th1t volunteers 1re
encour1ged 1nd 1re signing up for. The whole event will be outside. C1thi
mentioned th1t the libr1ry does not h1ve permission to 1dvertise the disney
movie, so the friends or the springs f1rm should look in to this.

o New Business – None
1djourned 1t 7N02

Ple-se pick up the -nnu-l -ppe-l letters!! -nd th-nk you

***Next monthly Trustees Meeting: Mond1y Nov 15, 2021 1t
6N30 pm IN-PERSON 1t the libr1ry 1nd ON ZOOM.






Guilford Free Library Trustees Meeting Minutes

Guilford Free Library
Trustees Hybrid On-Line/In-Person Meeting



Guilford, Vermont
Mon Sept 20, 2021– 6:30 pm

Trustees present: Laura Lawson Tucker, Sandra Cortes, Richard Wizansky, Nika Fotopulos, Judith Serkin, Jeannette Tokarz, John Shaw with Cathi Wilken (librarian) and Lesley Malouin (friends of the library)

Meeting called to order at 6:32pm

Accepted Minutes from August meeting unanimously.

Librarian’s Report —Cathi

 Guilford Fair report: we did very well! We sold 4 metal water bottles, the last 48 plastic water bottles, one and one-half jugs of water by the cup, and a lot of books. Our total raised was $570.95, which is more than previous years. Having books by donation did really well.

 After School Program: Cathi is trying to come up with new programming for kids, and is going to revive an old program. One day per week (starting in October and lasting 6 weeks) Matt Valentine will meet kids at the end of the school day and then walk to the library, where he will lead an after school program of science and art, mostly. Assuming success, we will do another session which will be timed around spring vacation. Sandra suggests that there be a second adult. Cathi will look into funds to support that.

Treasurer’s Report- Richard

 New fiscal year started recently (July 1st), and we are on track so far. Last year’s budget has not been closed yet, as Cathi is working on the final details.

Annual Appeal- Cathi

 Cathi will distribute lists of appeal letter recipients to each trustee for review. Please e-mail suggested changes to Cathi by October 4th. Richard will write the appeal letter. Thanks Richard!

Guilford Historical Society Offer- Richard

 The Historical Society has asked us if we would like to have the Meeting House. Their idea is that instead of building an addition on the old library, we could renovate the Meeting house to expand the library there. Discussion of pros and cons was held. It was decided to gather more information and start discussions with the Select Board before making any final decisions. Our already ongoing addition plans will continue as we explore this option.

 Specific questions: What is the current condition of the Meeting House? What is an estimate for renovations? If the meeting house is on the historic registry, would we even be able to make changes? Would the Select Board be interested in acquiring the building?

 Jeanette will reach out to the Historical Society for more information. Richard will add this discussion to the Select Board agenda for their next meeting (Sept 27th, 6:30pm). Laura, Jeanette, and Cathi will attend.

Building Committee Update- Richard, John, Nika

 The committee met this month with the architects. We saw their initial plans, gave feedback, and have received updated plans. This work corrects some important omissions from our feasibility plans. Things are looking good. Designs will now be refined, taking the interior use into account. Of note: a “Lula” elevator is in the new plans.

 Lynn Green will be writing an article for the November Gazette, Richard is developing a fundraising prospectus, and John has created a survey to gather public input about the expansion which will be on the website and at the library.

Friends of the Library- Lesley

 Guilford Halloween Celebration: Friends of the Library will be meeting soon to make plans. The idea is to do something similar to last year: everything will be outdoors, using the playscape and Springs Farm. Covid protocols will be developed and put in place.

New Business

 Cathi asked if someone would write a thank you note for donations we have been receiving. Richard volunteered. Thanks Richard!

Meeting adjourned 7:40pm

Next monthly Trustees Meeting: Monday Oct 18, 2021 at 6:30 pm ON ZOOM and IN-PERSON at the library. Can Richard of Judith chair the Oct meeting?

Minutes submitted by John Shaw, co-secretary

Trustees In-Person or On-Line Meeting- Mon August 16, 2021– 6:30 pm

Cathi will be present at the library for the meeting.

AUGUST AGENDA from July Meeting: Half hour presentation on Building addition (Will happen in Sept mtg)—plan/map out our steps/create fundraising committee for capital campaign/hear from Building Addition committee (see below).

  • Accept Minutes from July meeting. ~Make any additions and/or deletions as necessary.
  • Librarian’s ReportCathi
    • ~Summer Camp
    • ~Libby downloadable audio books
  • Treasurer’s Report- Richard
  • Building Committee Update-   Richard, John, Nika
  • ~Committee has met this month and will give a summary
  • ~Lynn Green will be writing an article in the next Gazette
  • ~Capital Campaign for building project- current status?
  • Friends of the Library- Jeannette~Anything current to tell the Trustees?
  • Guilford Fair- Cathi
  • ~Scheduling will be based on previous years structure
  • New Business (Anything forgotten on this agenda?)

***Next monthly Trustees Meeting:  Monday Sept 20, 2021 at 6:30 pm ON ZOOM and IN-PERSON

Trustees In-Person or On-Line Meeting- Mon August 16, 2021– 6:30 pm

Trustees On-Line and In-Person Meeting Mon July 19, 2021– 6:30 pm




Called to order at 6:32pm. Trustees present: Laura Lawson-Tucker, Judith Serkin, Richard Wizansky, Jeanette Tokarz, and John Shaw, with Cathi Wilken (librarian) and Lesley Malouin (Friends of the Library). Trustees absent: Sandra Cortes, Nika Fotopulos-Voeikoff.

o Accept Minutes from June meeting.
♣ June minutes were accepted without any changes.

o Librarian’s Report —Cathi
♣ Camp started today. So far so good! Cathi showed photos of the brook and soccer fun. Cathi also wrote an article about summer camps for the upcoming Gazette. As of now, all camps are full.
♣ What to do about in-person or hybrid meeting? Cathi needs to be at library with at least one trustee, but that still feels somewhat lonely. Cathi suggested more trustees attend in person. Discussion followed. Trustees decided to keep with a hybrid meeting. At least one trustee will be present at the library and will welcome any public attendees. Cathi is free to decide to stay home and join online if she would like.
♣ ARPA funding ($3,000) discussion: These funds are required to be spent to help patrons, but cannot be used for building upgrades. Ideas include: upgrade patron computers, purchase study carrels, rent or buy new reference options. Cathi will also look into what other libraries are using it for.

o Strategic Plan Review —Richard
♣ Our previous Strategic Plan covered 2017-2020. Due to the extra work of keeping up with COVID restrictions, we did not review this until now. Upon this new review, we find we have done a good job achieving the goals we laid out!

Successes include the following: We pulled up the carpeting and refinished the wood flooring in the front room. Programming was continued and even expanded despite COVID restrictions. The Friends of the Library group was formed and has been doing great work helping with programming and fundraising. (The trustees gave the Friends group an ovation.) Some staff hours were added by creating the camp director position. Volunteer outreach had been going well before the COVID pandemic, and is starting to pick up again. Laura, Judith, Cathi, and Leah worked on the succession plan and created a book describing all librarian and assistant librarian activities which Cathi and Leah keep updated.

Goals we fell short on: We did not do much to increase tech programming for adults. We did not create programming with local writers, although Back Roads Stories did feature local storytellers. We did not create a kitchen/pantry, but this has been rolled into the building addition plans.

Overall, we were very successful meeting the goals of our strategic plan. As Richard said, we were victorious!

Jeanette made a motion to revise the strategic plan, changing the end date to include 2021 due to the COVID disruptions. Trustees will have a discussion and vote on a new strategic plan this fall. The new plan will start with 2022. Richard seconded the motion. Trustees unanimously approved the motion.

o Librarian’s Eval—-Laura
♣ Trustees have received Cathi’s annual evaluation that is a compilation of Trustee input, as well as Cathi’s self-evaluation with notes from Laura and Judith. Trustee’s that have any further input are asked to please be directly in touch with either Laura or Judith.

o Treasurer’s Report- Richard
♣ Financial Report: Finalizing fiscal year 2021, we are in very good shape and even have a $7026.25 surplus. The surplus came from some irregularities this year due to the State of Emergency restrictions and from increases in our fundraising. Salaries were slightly down because we did not have cleaning and technical assistance that we would normally have. On the other side, a new computer was not planned for, but was much needed, and the purchase exceeded our budgeted amount. Adding to the positive side, our fundraising was excellent this year: the spring raffle and the annual appeal letter both brought returns that were significantly higher than normal. The surplus will be rolled over to next year.

♣ Capital Campaign for building project: Richard proposes creating a fundraising committee to develop a campaign to include: developing a prospect list, making solicitations, developing a case statement (a pamphlet that will tell the story of the library and the addition to encourage donations), and creating a proposal to seek grants from foundations. Richard is optimistic given that we are starting with support already committed by the town and the library itself, and seeing how successful the Broad Brook Community Center has been.

♣ Discussion of upcoming 2021 fundraising activities that we are planning (raffle, building capital campaign, annual appeal) and how they can work in concert with each other): Richard discussed the planned fundraising schedule over the course of the year. We had a spring raffle, are now approaching an early fall raffle with a destination prize, and have our annual end-of-year fundraising letter. The capital campaign will be ongoing (announced this year, solicitations in winter and spring). Richard does not see any problem with that spacing. The capital campaign can coexist with the regular budgetary fundraising.

Jeanette will be attending the upcoming Friends of the Library meeting, and will discuss fundraising ideas. The destination raffle is a new and malleable idea, but we are thinking it could span the end of August into the beginning of September. Jeanette pointed out that this is a tight schedule to meet for this year. Leadership and specific prize have not been decided on yet, for example. Discussion followed. Trustees decided that the destination raffle planning should start now, but plan to be implemented in late summer or early fall of next year (2022).

♣ Judith introduced a tentative idea of a celebratory ‘cello concert to be held at the completed Broad Brook Community Center, perhaps taking place in 2023. This could be a fundraiser for the capital campaign.

♣ Building Committee Update- Richard, John: The Select Board approved the committee’s recommendation for an architecture firm, Goldstone Architecture, and voted to hire them for this project. The architects have already visited the library to make measurements. They have a schedule for documents and meetings to follow. Isaac Wagner, our consultant, has submitted a tax credit proposal for the project. The building committee is also developing a public relations plan to make sure the community knows what we are planning and to generate excitement. Richard has written an article for the upcoming Gazette.

The building addition will be a larger agenda item at the trustee’s August meeting.

o Friends of the Library
♣ Lesley has nothing new to report. Jeannette will attend the upcoming Friends Meeting, July 25th, and will report on our fundraising ideas as noted above.

o Guilford Fair – Cathi
♣ It’s happening. Cathi proposes we do our normal setup: Selling water, water bottles, and books; Promo photos running on the computer; Trustees and Friends will staff our tent.

o New Business (Anything forgotten on this agenda?)
♣ No new business

Meeting adjourned at 7:44pm.

***Next monthly Trustees Meeting:  Monday August 16, 2021 at
6:30 pm ON ZOOM and IN-PERSON at the library.

Minutes submitted by John Shaw, co-secretary

Trustees On-Line and In-Person Meeting Mon July 19, 2021– 6:30 pm

Guilford Free Library-Mon July 19, 2021– 6:30 pm

                      Trustees On-Line or in person Meeting

                      Due to Covid-19 Situation

                           Guilford, Vermont

Cathi and Jeannette will be present at the library for the meeting.

  • Accept Minutes from June meeting. ~Make any additions and/or deletions as necessary.
  • Librarian’s ReportCathi
    • ~Summer Camp programming and enrollment
    • ~Update on state requirements for meetings: what do want for our monthly Trustees mtgs?  Hybrid? (Both in-person and online) Or, just in person?
    • ~ARPA funding ($3,000) discussion—-input needed, Cathi is researching what other libraries are doing
  • ~Review Strategic Plan- Review and revise as needed

(We are one year overdue on this. Please review the attached doc, 2017- 2020)

  • Librarian’s Eval—-Laura~All Trustees have received Cathi’s annual evaluation that is a compilation of Trustee input, as well as Cathi’s self-evaluation with notes from Laura and Judith.  If a Trustee has any further input, please be directly in touch with either Laura or Judith.
  • Treasurer’s Report- Richard ~Capital Campaign for building project~Discussion about the three upcoming 2021 fundraising activities that we are planning (raffle, building capital campaign, annual appeal) and how they can work in concert with each other)- Richard~Building Committee Update-   Richard, John, Nika
  • Friends of the Library~Anything current to tell the Trustees?~Jeannette will attend the upcoming Friends Mtg to report on our decision to have a raffle fundraiser rather than our biannual concert
  • Guilford Fair- Cathi
  • New Business (Anything forgotten on this agenda?)

***Next monthly Trustees Meeting:  Monday August 16, 2021 at

6:30 pm ON ZOOM and IN-PERSON at the library.

Guilford Free Library-Mon July 19, 2021– 6:30 pm

Trustees On-Line Meeting-Mon June 21, 2021– 6:30 pm

                     

          

Called to order at 6:33pm. Trustees present: Laura Lawson-Tucker, Judith Serkin, Richard Wizansky, Jeanette Tokarz, Sandra Cortes, Nika Fotopulos-Voeikoff, and John Shaw, with Cathi Wilken (librarian). No trustees absent.

  • Minutes from June meeting were accepted without change.
  • Librarian’s Report — Cathi
  • Summer camps have full staff and full enrollment. Julian Young has signed on to do the assistant job Tenzin Mathes had been doing in previous years. Multiple children are on the waiting lists for camps.
  • State guidelines have changed so that we need to now have a physical location for trustee meetings. At least one trustee will now be present at the library, alongside a Zoom option. Trustees will rotate who is responsible for being present.
  • A couple of donations have come in for the Mimi Morton fund and the general fund. Jeanette will send thank you notes.
  • Federal ARPA funds will be distributed through VT Dept. of Libraries. We are due to receive $2924.55, which cannot be used for building projects. Ideas for use: computer desks, hire someone to install new printer, collection development. Cathi will attend training July 13th to learn what uses are suggested and will then apply for the funding. The funds are to be spent from October 2021 to October 2022.
  • COVID update: We are fully open, but will request non-vaccinated patrons wear masks. Cleaning protocols and air purifying will also continue. Children will wear masks at camps when not outside.
  • New program will be taking place Tuesday afternoons: reading chapter books with children. Advertising has been started.
  • Treasurer’s Report- Richard
  • We are finishing up the fiscal year and starting the new one in July. We had a good year, and the budget is largely on track. The funds remaining in the report have been allocated to purchase a new computer, bookkeeping software, and training for said software – all long-delayed needs.
  • Building Addition Committee Report-
  • Nika reported that three architects were interviewed and the committee unanimously recommended hiring Goldstone Architecture from Bennington, VT. They were spirited and creative and left us excited to see where they will take this project. The Select Board has recently voted to hire Goldstone, and once the paperwork is complete we will be meeting with them to embark on this next phase.
  • Richard and Isaac (our consultant) have begun putting together a fundraising plan for the building addition. This will be fully rolled out when the design plans are a little further along to be able to show potential donors what we are hoping to create.
  • The building committee has also started to talk about a public relations plan to let the community know about our project and to gain support. This will include diverse outreach activities, the most immediate of which is an article in the Guilford Gazette. VT Dept. of Libraries has some suggestions for this as well, and can offer consultation to the whole group or to individuals. It was decided that we will ask them to attend a future trustee meeting so we can all be a part of this campaign. One concern is our fundraising competing with the ongoing BBCC fundraising. Richard reports that fundraising in general has been up this past year, and patterns suggest that having more fundraising campaigns in town may actually be a boost overall.
  • Fundraising-
  • Our discussion then turned to our usual fundraising for annual expenses. We have in the past been hosting a biennial cello concert which grossed approximately $4,000 every two years. A very big THANK YOU to Judith for all your hard work to make these magical events happen! The time has come to rethink how to raise this money in a different way. Ideas were brainstormed:
    • Guilford Fair offers an opportunity for additional fundraising beyond the usual water sales. Especially this year, since the fair will likely be packed.
    • Building on the success of this spring’s raffle, we could raffle off a cabin rental in VT, or something similar. This also has the potential to bring money in from outside the community.
    • We could set up an event that could also be a raffle drawing, perhaps a Back Road Stories event or an author reading.
    • We could survey library patrons about ideas for a raffle prize.
    • Ideas to continue in collaboration with the Friends of the Library.
  • Friends of the Library-
  • The May raffle raised $3,650! This was a huge success this year, and reflects the hard work and creativity of the Friends group. Thank you Friends!
  • New Business-
  • Reminder to trustees: Please send Laura your thoughts for Cathi’s annual evaluation if you haven’t already.
  • Guilford Fair will be on next month’s agenda. We will discuss both our  presence and fundraising efforts there.
  • Sandra reports that the Open Site Food Program has begun with volunteers from the school helping out until library camps start.

***Next monthly Trustees Meeting: Monday July 19th, 2021 at 6:30 pm (at the library with zoom option).

Meeting adjourned at 7:22pm.

Submitted by John Shaw, co-secretary

Trustees On-Line Meeting-Mon June 21, 2021– 6:30 pm

Trustees On-Line Meeting – Mon June 21, 2021– 6:30 pm

Guilford Free Library

  • Accept Minutes from May meeting.
    • Make any additions and/or deletions as necessary.
  • Librarian’s Report —Cathi
  • Summer Camp programming and enrollment
  • Update on COVID guidelines and library programming
  • Treasurer’s Report- Richard
  • Fundraising Plan for building project–discussion about new fundraising ideas, maybe we should dream up alternatives to a concert?
  • Building Committee Update (PR about the project—starting to get people excited about it)- Richard, John, Nika
  • Friends of the Library-
    • Update on a HIGHLY SUCCESSFUL Raffle!
  • New Business (Anything forgotten on this agenda?)

***Next monthly Trustees Meeting:  Monday July 19, 2021 at 6:30 pm ON ZOOM. (Agenda:

****I recommend that we continue meeting on-line for the time being.

Trustees On-Line Meeting – Mon June 21, 2021– 6:30 pm

Trustees On-Line Meeting Mon May 19, 2021– 6:30 pm

  • Accept Minutes from April meeting.

(Phone Conference due to Covid-19)

          Make any additions and/or deletions as necessary.

  • Librarian’s Report — Cathi
  • Library is open to the public_update, procedures
  • Summer Camps—
  • Training- VTLIB staff member able to talk with board members re making expansion plans public
  • Treasurer’s Report- Richard
  • Building Expansion Project—-Building Committee
  1. Friends of the Library—
  2. Current projects, looking ahead
  • New Business- Anything forgotten?

***Next monthly Trustees Meeting:  Monday June 21, 2021 at 6:30 pm

by zoom

Trustees On-Line Meeting Mon May 19, 2021– 6:30 pm

Guilford Free Library Minutes

  Mon April 19, 2021– 6:30 pm

                              

Called to order at 6:35pm. Trustees present: Judith Serkin, Nika Fotopulos-Voeikoff, Jeanette Tokarz, Sandra Cortes, and John Shaw, with Cathi Wilken (librarian) and Lesley Malouin (Friends of the Library). Trustees absent: Laura Lawson Tucker and Richard Wizansky.

  • Minutes from March meeting were accepted without change.
  • Librarian’s Report — Cathi
  • Summer camps are filling up already, and it looks to be another year of strong attendance. Lesley will assist with creating an online sign-up form. The camps will be groups of 12 with one main teacher and one teacher’s assistant. Previous assistants are aging out and moving on, so we will be seeking new assistants this year.
  • Most patrons still doing “curbside” pickup, but about 25 people have come inside by appointment in the last month, one family group at a time.
  • We are still using a 14 year old bookkeeping program, which is showing signs of age. The library computer needs to be upgraded or replaced before getting a newer program. Cathi will have the computer looked at to determine best path forward. She will update us next month.
  • Treasurer’s Report- Richard was absent, so Cathi presented the treasurer’s report.
  • Financials are on track, in line with the current budget. We have had a tremendous amount of donations this year, including the Mimi Morton Memorial fund and the raffle. We have sold 257 raffle tickets so far, already surpassing the previous years’ totals. We are also expecting to receive money through the federal Covid relief package.
  • Nika, John, and Cathi reported on the building expansion project. The feasibility study is finally nearing completion! We should have the final report soon. The archeological survey was done about two weeks ago, and we are awaiting that report to be included. Beyond the feasibility study, the next steps include the selectboard putting out an RFP for an architect to provide more detailed plans with which to, in turn, refine the draft budget and fundraising plans. After a brief discussion of the draft budget, Judith proposed that we make space for further discussion on next month’s agenda so that we can give it more time and Laura and Richard can be present. All agreed. Trustees should also have the draft budget and proposed schedule ahead of that meeting, as part of the feasibility report hopefully, assuming that is completed.
  • Trustee Training (Required to maintain our certification)
  • Cathi gave a brief overview of resources for Trustees from the Vt Dept of Libraries, including online resources, unsolicited mailings, and the annual conference for Library Trustees and Friends.
  • John attended that conference a few years ago, and explained his experience of it. He also updated the Trustees about Vermont’s “Open Meeting Law” and how it relates to our board meetings.
  • Friends of the Library-
  • Lesley represented the Friends group. The raffle is doing great, as mentioned by Cathi: 257 tickets sold so far! Raffle drawing will be May 22nd at the library. Cathi added that the current plan is for this to be an outdoor public event, possibly including flower planting, picnicking, and book giveaways. This plan will be updated as the date draws closer to involve the weather forecast and the state’s pandemic guidelines.
  • The Next quarterly meeting of the Friends is on April 25th, at 3 pm (online). Jeanette will attend as a trustee representative.

***Next monthly Trustees Meeting: Monday May 17th, 2021 at 6:30 pm (on zoom).

Meeting adjourned at 7:40pm.

Submitted by John Shaw, co-secretary

Guilford Free Library Minutes

Trustees On-Line* Meeting Mon April 19, 2021– 6:30 pm

  *Guilford Free Library trustees invite you to a scheduled Zoom meeting.

Topic: Library Trustees’ Meeting
Time: Apr 19, 2021 06:30 PM Eastern Time (US and Canada)

Join Zoom Meeting
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Meeting ID: 820 7364 6327
Passcode: 489725
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  •     ~Laura is unable to attend, Judith will chair the meeting
  • Accept Minutes from March meeting.
    • Make any additions and/or deletions as necessary.
  • Librarian’s Report —Cathi
  • Summer Camp Enrollment
  • Scheduled Patron visits as well as pickup and delivery of books on porch
  • Need to upgrade computer for bookkeeping
  • Treasurer’s Report- Richard
  • Fundraising Plan for building project
  • Building Expansion Update
  • Trustee Training (Required to maintain our certification)- Cathi
  • Overview of resources for Trustees from the Vt Dept of Libraries
  • Friends of the Library-
  • Raffle
  • Quarterly meeting April 25, 3 pm (online)

***Next monthly Trustees Meeting:  Monday May 17, 2021 at 6:30 pm ON ZOOM.

****I recommend that we continue meeting on-line for the time being.

Trustees On-Line* Meeting Mon April 19, 2021– 6:30 pm

Minutes Mon March 15, 2021– 6:30 pm

Called to order at 6:32  . Present Laura Lawson Tucker, Sandra Cortes, John Shaw, Nika Fotopulos, Jeannette Tokarz, and librarian Cathi Wilken taking minutes.

  • Accepted Minutes from February meeting.
  • Welcomed Jeannette who was elected as our new trustees.
  • Election of officers

John nominated Laura and Judith Serkin as co-chairs.

Sandra nominated Richard Wizansky as treasurer.

John, and Nika offered to share secretarial duties which are to keep minutes.

Sandra present this slate of officers and it was unanimously approved

  • Trustee Orientation/Refresher

Jeannette will get a folder with all sorts of info tomorrow. (Cathi’s note: Nika will get one, too, as she didn’t get one last year. That meeting happened the night of the COVID closing by the Selectboard.)

Began the orientation/refresher with a review of the trustee calendar.

The meeting was besieged by echo problems. John did most of the speaking since he was calling in by phone and did not echo.

 Reviewed chart of responsibilities, and were reminded to review the long range plan in May.

Jeannette offered to be liason to the Friends group.

List of contacts……….Jeannette is MISSING. How rude. Cathi will send a new version tomorrow.

  • Librarian’s Report —Cathi

         Camp: all staff coming back. Planning under way.

Cathi described the Vermont Community Foundation grant ideas to encourage and support computer use in the library. Trustees like the idea of the outside outlet, the canopy, chairs, so people will be comfortable using it outside.

  • Mimi Fund

Cathi described her idea. Laura had suggested using it as a scholarship for a writing program, which everyone seemed to like. My only concern is that that becomes a one time thing. We should try to make it live on. If we had some kind of a week-long (or so) writing program, I’m thinking of older kids, say grades 5-10 or something, it could be a yearly event that continually draws funding. Could be during the summer or a school vacation.

At the very beginnings of camp, we had a week-long writing program that people paid tuition for. It was well received. I think something like that, tuition-free, could be really wonderful. In addition, trustees could provide transportation if necessary.

Nika, Sandra and Jeannette offer to help with writing thank you notes to donors.

  • Treasurer’s Report- Cathi for Richard. We’re on track.
  • Fundraising Plan for building project
  • Building Plan

John reports that there is nothing new, waiting for the ground to thaw and waiting for the archeological study. Richard is working up a prospect list. We should put the fundraising plan on next agenda.

Richard is working to schedule a status meeting for the committee.

John gave a brief summary of building plan for Jeannette.

  • Friends of the Library-
  • Raffle

Discussion of raffle progress and prizes. 58 tickets so far, $580.

New Business, people at school want to know about camp. Announcement goes out April 2.

 Adjourned at 7:41

***Next monthly Trustees Meeting:  Monday April 19, 2021 at 6:30 pm ON ZOOM. ****I recommend that we continue meeting on-line for the time being.

Minutes Mon March 15, 2021– 6:30 pm

Trustees On-Line Meeting, Mon March 15, 2021– 6:30 pm

  • Accept Minutes from February meeting.

          Make any additions and/or deletions as necessary.

  • Welcome to Jeannette who was elected as our new trustees.
  • Election of officers
  • Trustee Orientation/Refresher
  • Librarian’s Report —
  • Noting on-going COVID practices
  • Mimi Fund
  • Treasurer’s Report- Richard
  • Fundraising Plan for building project
  • Building Plan
  • Friends of the Library-
  • Raffle

***Next monthly Trustees Meeting:  Monday April 19, 2021 at 6:30 pm ON ZOOM.

****I recommend that we continue meeting on-line for the time being.

Trustees On-Line Meeting, Mon March 15, 2021– 6:30 pm

Trustees On-Line Meeting Mon February 15, 2021– 6:30 pm

                                      

  • Welcome interested new Trustee, Jeannette Tokarz

Jeannette introduced herself and then trustees and friends introduced themselves to her.

Meeting called to order at 6:49. Present were Richard Wizansky, Jody Hauser, Lesley Malouin, Jeannette Tokarz, John Shaw, Nika Fotopulos, Laura Lawson Tucker , Sandra Cortes and Cathi Wilken.

  • Accept Minutes from January meeting.

          Make any additions and/or deletions as necessary.

Richard moved and John seconded the January minutes.

  • Librarian’s Report —
  • Noting on-going COVID practices

Cathi reported that the library is now open by appointment, keeping a contact sheet as well as other standard COVID practices.

She is having issues with a new bookkeeping program-being a slow learner.

Discussed how to record patron visits.

  • Treasurer’s Report- Richard
  • Fundraising Plan for building project
  • Building Plan

Richard reported that the library is on track with the budget. The letter brought in more than $9000 and the Mimi Fund has about $1200. Some discussion of the Mimi Fund, which will be taken up next meeting.

Richard has been advised that we should do the archeological study in case we are looking for federal funding for the new building. He is also looking for foundations who might be interested in funding the building.

  • Friends of the Library-
  • Back Roads Stories?
  • Raffle

Jody reported about the Friends’ plan for a COVID sensitive, virtual raffle. Lesley has made a graphic which will appear as a payment button on the Library webpage.

Jody is searching for grants for camp through BS&L and C&S

NEXT MONTH: Elect officers, Trustee orientation/refresher, Mimi Fund

Adjourned at 7:15

***Next monthly Trustees Meeting:  Monday March 15, 2021 at 6:30 pm ON ZOOM.

****I recommend that we continue meeting on-line for the time being.

Trustees On-Line Meeting Mon February 15, 2021– 6:30 pm

Trustees Meeting Mon February 15, 2021– 6:30 pm

                     On-Line Due to Covid-19 Situation

                                

  • Welcome interested new Trustee, Jeannette Tokarz
  • Accept Minutes from January meeting.

          Make any additions and/or deletions as necessary.

  • Librarian’s Report —
  • Noting on-going COVID practices
  • Treasurer’s Report- Richard
  • Fundraising Plan for building project
  • Building Plan
  • Friends of the Library-
  • Back Roads Stories?
  • Raffle

NEXT MONTH: Elect officers, Trustee orientation/refresher

***Next monthly Trustees Meeting:  Monday March 15, 2021 at 6:30 pm ON ZOOM.

****I recommend that we continue meeting on-line for the time being.

Trustees Meeting Mon February 15, 2021– 6:30 pm

Trustees On-Line Meeting Mon January 18, 2021– 6:30 pm

Called to order at 6:33

  • Accept Minutes from November meeting.
    • Make any additions and/or deletions as necessary.

Richard voted to accept, Judith seconded

  • Librarian’s Report —
  • Noting on-going COVID practices
  • Grant from Vermont Community Foundation
  • What’s coming up during this next month?

Cathi talked about looking into programs that could be used via the website

  • Treasurer’s Report- Richard
  • Fundraising Letter- final report
  • Fundraising Plan for building project
  • Building Plan

Letter was very successful.

The building plan needs an archeological study, once the weather is better.

Richard is doing research of grants for the addition.

  • Acknowledging the passing of Mimi Morton, our Secretary
  • How can the library honor her years of service?
  • Nomination of new Trustee
  • What skills are we looking for

Richard proposed we plant a tree in her honor. Laura proposed a scholarship fund for people who want to pursue writing.

The trustees will contribute to purchase a plant or tree, to be planted once the new building is complete. Nika will lead the planting of the tree. Richard will be the point person.

The money donated in Mimi’s memory will be used for a scholarship fund. We’ll appoint a committee to work on the fund.

Laura was talking with a new neighbor who is very interested in the library. She might be a really person. Judith will call and talk with her.

  • Friends of the Library-
  • Back Roads Stories—current thinking?
  • Anything else to report?
  • Grant Opportunities, discussion?—Jody

Meeting the 24th. There’s interest in doing another Back Roads Stories, it needs a leader.

New Business:

Nika brought up the concern that the library is closed to the public. Is there any chance that it could be open by appointment? Richard explained that it was closed by Executive Order of the Governor, but he will look into the possibility of opening by appointment.

Cathi will send Nika and Richard a list of current library situations throughout the state.

John brought up that we should be thinking who would like to be the next secretary. Election of officers is March meeting, so Cathi will take minutes in February. A new trustee will be elected at March Town Meeting, which will be by Australian ballot.

Meeting ended at 7:15.

***Next monthly Trustees Meeting:  Monday February 15, 2021 at 6:30 pm ON ZOOM.

****I recommend that we continue meeting on-line for the time being.

Trustees On-Line Meeting Mon January 18, 2021– 6:30 pm

Trustees On-Line Meeting

                                    Mon January 18, 2021– 6:30 pm

Email staff@guilfordfereelibraryvt.org for a link to the meeting

  • Accept Minutes from November meeting.

Make any additions and/or deletions as necessary.

  • Librarian’s Report — Cathi
  • What’s coming up?
  • Grant from VT Community Foundation
  • Treasurer’s Report- Richard
  •          Fundraising Letter- final report
  •          Report on building plan
  •          Fundraising Plan for building project
  • Nomination of a new trustee
  • What skills are we looking for?
  • Friends of the Library
  • Back Roads Stories
  • Grant opportunities
Trustees On-Line Meeting

Trustees Meeting O-Line

                                    Mon November 16, 2020– 6:30 pm

Called to order 6:31pm.

Present: Nika Fotopulos-Voeikoff, Richard Wizansky, Judith Serkin, Sandra Cortes, Laura Lawson-Tucker, John Shaw, Leah Gessner, Jody Hauser, Lesley Malouin, Linda Hay

  • Accept Minutes from October meeting.
    • Trustees voted unanimously to accept the minutes of October’s meeting.
  • Librarian’s Report – Leah, in Cathi’s absence
    • Leah reported that Cathi is back home and on the path to recovery. Go Cathi!
    • At the library, Leah has been handling Cathi’s duties and keeping things “as usual.” In response to tightening statewide guidelines, Leah and the library’s volunteers reiterate the library’s safety policies such as: locking the back door to direct all traffic through the front door, hand sanitizer is available at the door, quarantining books that come in, librarians and volunteers wear masks at all times indoors, wipe everything down after use, curbside pick-up, etc.
    • Richard confirmed that the Select Board is looking into installing a ventilation system.
    • Richard further reminded us that the Select Board is holding an emergency meeting tomorrow (Tues. Nov. 17) to vote whether to close town buildings to the public. In the case that that motion passes, the library will revert to pick-up only.
    • Leah informed the trustees and friends of the library that “Thank You” letters for the donations that have already come in are sorted into piles on the back computer table, ready for pick-up. Those with letters to pick up were emailed individually.
  • Treasurer’s Report – Richard
    • Richard presented the budget that he and Cathi developed for the coming fiscal year, 2021. Overall, the budget is in line with our current budget, although increasing slightly in spots: cost-of-living salary increases, budgeting a new computer, increased courier rates, etc. Richard moved that the trustees vote to approve the fy’21 budget as presented, to be sent to the Select Board. The motion was seconded, and then the trustees voted unanimously to do just that.
    • Building expansion update: Richard reported that there is not much news to report, other than a site assessment being scheduled with state archeologists as part of feasibility study.
  • Friends of the Library / Programs
    • Jody reported that, after the Halloween celebration, the Friends are looking into grant opportunities and trying to develop more programing ideas, such as a potential online version of Back Road Stories for January.
    • Everybody reported that the Halloween festivities were a success. COVID-friendly guidelines were followed to allow for a safe and fun version of this tradition. Of particular note was the increased collaboration in planning and executing the event. The Library, Friends, Rec Commission, Springs Farm, all chipped in to make a memorable celebration.
    • Nika reported that the Story Train project was moving along. After an initial burst of energy, the momentum has slowed somewhat, but the kids have given rave reviews of the stories generated thus far.

         No new business was introduced, and the meeting was adjourned at 7:07pm.

         ***Next monthly Trustees Meeting: Monday December 21, 2020 at 6:30 pm on Zoom.

Minutes submitted by John Shaw

Trustees Meeting O-Line

GFL & Friends of Library Committee Notes 10-19-20 6:30pm

Accepted minutes from prior meeting: Richard W.

Second: Laura

All: Aye

In attendance: Sandra Cortes, Nika Fotopulos, Richard Wizansky, Leah Gessner, Cathi Wilken, Laura Lawson Tucker, Judith Serkin, Lesley Malouin, John Shaw

Librarian’s Report: People using library for individual needs such as a

concert on Nov 6th by Luke Concannon

Wi-fi available, should be used by townspeople (Laura sees people using outdoor table) but will be challenging in upcoming colder weather.

Leah: Fresh air in winter in building? Looking into purchasing air purifier unit, one large enough for building size/capacity.

Cathi: Library activities quiet, but while away on medical leave in next 2 months, Laura doing Storytime, Leah to do book group, Nika doing story project. Cathi training Leah on routines/process.

Treasurer’s Report (Richard W.):

No money coming in. Expenses are ordinary. Supplies and programming… on track.

Robin & Isaac writing a study for a final report o the building.

Fundraising Letter: Cathi has it, written by Richard last week. Pick up by trustees Weds 10/21/20. Letters and envelopes available at library.

Suggestion to add email list from racial workshop. Maybe put fundraising letter on website homepage? Link to donation button on website homepage? Is there a record of name and amount available? Cathi states a need to figure out how to get the money in PayPal into the library’s account. Suggestion that “Thank Yous” be sent out quicker this year. Trustees should take care of Thank You cards. Cathi to show Leah the routine (1x a week).

Friends of Library:

Registration is needed on flyer/poster. Lesley showed a concept, and sent a PDF for many to proof/edit/amend. Need parking help, volunteers, safety and registration people. Direct people in a circular fashion about the center, homeowners to hand out candy safely. End @ library and walk to playscape. There will be hand sanitizer available, port-a-potty at Springs Farm, and wash station outside of library. Possible need for additional directional signs. Lesley spoke about meeting with Mary Wallace at Springs Farm and some details about the movie screen location and property decorating ideas. Next Friends meeting will flush out more details (date/time?). Re-iterate parking b/t BBCC and library field ONLY. A master list of registrants should be accumulated, Cathi will be the ‘keeper’ of the list.

Laura moved to close meeting, Judith seconded.

Dismissal 7:09pm

GFL & Friends of Library Committee Notes 10-19-20 6:30pm

Trustees On-Line Meeting- Mon October 19, 2020– 6:30 pm

~Video Conference due to COVID-19~

  • Accept Minutes from September meeting.

          Make any additions and/or deletions as necessary.

  • Librarian’s Report — Cathi
  • What’s coming up?
  • Cathi away November, December
  • Treasurer’s Report- Richard
  •          Fundraising Letter
  •          Fundraising Plan for building project
  • Friends of the Library—Presentation of Hallowe’en plan

***Next monthly Trustees Meeting:  Monday November 16, 2020 at 6:30 pm ON ZOOM.

****I recommend that we continue meeting on-line for the time being.

Trustees On-Line Meeting- Mon October 19, 2020– 6:30 pm

Trustees’ Meeting, September 20, 2020

Attending: Cathi Wilken, Richard Wizansky, Ragan Anderson, Mimi Morton, Laura Lawson Tucker, Judith Serkin, Leah Gessner, Lesley Malouin, John Shaw,  Nika Fotopolus, Linda Hay

Absent: Sandra Cortes

Accept August Minutes: The minutes are accepted.

Building Expansion Project Update:   We discussed the capital cost and the funding we need to raise. This is our draft feasibility development budget that covers everything.  Richard will do a prospect list of available funding and other sources.

Librarian’s Report:  Cathi is impressed with the number of members are borrowing audio books.  We are heartened to see how many people enjoy the program.  The more subscribers, the lower the cost per borrower. 

Cathi’s hip replacement in Nov will remove her from action for 2 months but volunteers are stepping in to fully replace her.

We welcome new Friends of the Library members: Lesley Malouin, Linda Hay, and Ragan Anderson. Thank you for supporting  the library!  These new members have wonderful new ideas for Guilford’s 2021 Halloween celebration, including using the Play Scape .  Candy is packaged, families stick together as pods. A fire in a fire bowl? Storytelling. Songs. Parade could be on the gravel path, originating at Library. Ragan will initiate a letter to Friends and Trustees. A future meeting will happen on Zoom with the participation of Friends and Cathi.

Treasurer’s report: Our fiscal year closed evenly. There is nothing to report for this fiscal year which began July 1. 

Judith moves and Richard seconds to unanimous approval that Jim Hayne be appointed as auditor of the Library.

Fundraising Concert:  In view of Covid-19, there is no concert fundraiser that I feasible before Sept. 2021.   We discussed outdoor concerts.  Outdoor crowds are an issue.   Judith suggests we discuss at next month’s meeting. Richard suggests something Covid-imaginative. Do not get stuck on classical music. Amplified band might work for a drive-in outdoor concert. Possible outdoor venues:   Springs farm?  Fair grounds ampitheatre?

New Business:   Outdoor meeting table: Hal Kuhns and Linda Hay each have a 4 by 4 rock.  We are grateful for these donations. The issue is tabled.

John is editing Mimi’s interview to 5 minutes.  It will be part of the Brattleboro Words Event at the Museum in Oct.

Adjournment: 7:12 pm

Next Meeting :   Oct 19, 2020,  6:30pm

Trustees’ Meeting, September 20, 2020

Guilford Library Trustees Minutes of August 17, 2020 Meeting

The remote meeting was called to order at 6:32 PM.

 

Present: Laura Lawson Tucker, Judith Serkin, Lynn Green, Cathi Wilken, Richard Wizansky, Nika Fotopulos, John Shaw

 

Minutes of meeting of July 20, 2020: Approved

 

Presentation of Library Addition Draft Design by Isaac Wagner and Robin Sweetapple:

 

Robin and Isaac discussed the draft design and site plan for the library addition and presented drawings. They described the constraints associated with constructing an addition. The constraints include the location of the well and those posed by historic preservation regulations. Nonetheless, they believe they have created a workable design that adapts to the constraints and creates opportunities for a comfortable, lovely and efficient new library space.

 

 

Librarian’s Report:

 

  • The week of August 17 is the last week of camp
  • The camps have been very successful, averaging 10 campers a week
  • Covid mitigation measures were properly followed and created a safe environment for the campers
  • The library will sponsor an end of summer Zoom party and family picnic on August 26 at 5:30 PM

 

Treasurer’s Report:

 

  • The 2020 end of fiscal year budget report is nearly complete
  • The current YTD budget is on track
  • The trustees will need to discuss at their next meeting how to raise the approximately $10,000 in philanthropic revenue that is budgeted for the current fiscal year

 

Friends of the Library Report:

 

  • Lynn Green is stepping down as president of the Friends group
  • Lynn will continue to support special projects such as helping to create marketing and PR materials
  • The trustees saluted Lynn for her very successful work that includes creating the “little library,” developing the story telling series, developing the Words project interviews and making Halloween parties fun and successful.
  • Linda Hay, Leslie Malouin and Regan Anderson are new members of the Friends group
  • The Friends will move to a non-hierarchical governance structure in which they will divide up responsibilities
  • A number of the new Friends are enthusiastic about working on the library sponsored Halloween party and activities

 

Adjournment: The meeting was adjourned at 7:26 PM

 

Respectfully submitted,

 

Richard Wizansky, Trustee

Guilford Library Trustees Minutes of August 17, 2020 Meeting

Guilford Free Library Trustees Meeting   July 20 , 2020   6:30 pm on ZOOM

The meeting was called to order at: 6:35 PM

 

Attending: Laura, Mimi, John, Richard, Cathi, Lynn, Sandra, Nika

 

Absent : Judith

 

Approve minutes of the June meeting, additions or corrections:   The minutes are accepted.

 

Librarian’s Report: First day of camp. Some changes in attendance . 3 dropped out. 9 campers today , 11 tomorrow.

AM soccer was energetic and happy in spite of the heat.

Guilford Fair lent 3 tents for camp for breakout sessions and relaxation. The campers will use hoola hoops to establish safe spacing. Porto Potty available. Opening procedure with covid protocol was in full operation this morning with no problems.

Handwashing station will arrive soon. In lieu of, we will use hose and soaps.

Face shields are available. Peter says that masks work better for soccer.   Kids can choose mask or face shield.

Food: Library participates in school program: a bag of food for the day delivered for each camper. Good reception by campers.

Sanitizers in place. Details added to strengthen hand washing protocol.

 

In case of VERY bad weather, the BBCC will allow campers to come inside and use first floor.

Liability discussed, given the number of entities involved. We will send documents to Peter for Town’s review.

Library patrons are happy to be back to the library. One family group at a time is allowed in, or materials are left outside for patrons.

 

Library Building Expansion Update: Draft of report is complete. Richard will ask Robin and Isaac to take the Trustees through the draft design at the August meeting.

Future activities: fundraising.

 

Treasurer’s Report:   Our income this year was beyond our estimate. We ended the year on a fine note as a result of much fundraising.

 

Friends of the Library Report: Lynn reports that she is taking on a different role with the library. She is stepping down from being President of the Friends and from the Friends entity and she is moving into Library Special Projects wherever she is needed. More people are interested in joining the Friends, so her place will soon be filled. We ask Lynn to come to the August meeting to be honored for her superb work.

 

Cathi’s Evaluation: if anyone has more input, please send. Most Trustees have sent assessments. Unanimously, everyone appreciates our librarian.

 

New Business: Library has been hosting the Antiracist Book Club. 20 people on average via Zoom. Very positive group experience.   Cathi will put info. on our website

 

Adjournment:7:05 pm

 

Date and time of next meeting:   Aug 15, 2020, 6:30 PM

Guilford Free Library Trustees Meeting   July 20 , 2020   6:30 pm on ZOOM

Trustees Meeting                         Mon July 21, 2020– 6:30 pm

 

  • Accept Minutes from June meeting.

~Video Conference due to COVID-19~

Make any additions and/or deletions as necessary.

 

 

  • Librarian’s Report — Cathi
  • Building Expansion Project Update (Cathi, Richard, John)- Building Addition Feasibility Study Timeline Doc attached
  • How is it going since opening the Library?
  • Summer Camps—current plans in regards to COVID health regulations/requirements. How are we ensuring that all campers and teachers’ health will be safeguarded?

 

 

  • Treasurer’s Report- Richard

 

 

  • Friends of the Library—Lynn
  • Current projects, looking ahead

 

NOTE: The Librarian’s annual evaluation will be shared with Trustees in a separate e-mail with an attached document in order to respect confidentiality. The evaluation is a compilation of input from Trustees. At anytime, Trustees are invited to speak with either Laura or Judith if any concerns arise. Cathi’s work as our Librarian received glowing reviews. Laura (Judith is away) will be meeting with Cathi to share the compiled reviews before our Trustees meeting on Monday.

 

  • New Business- Anything forgotten?

 

***Next monthly Trustees Meeting:  Monday August 18, 2020 at 6:30 pm ON ZOOM.

 

****I recommend that we continue meeting on-line for the time being.

Trustees Meeting                         Mon July 21, 2020– 6:30 pm

Trustees meeting 6/16/20 Video conference due to COVID-19

 

  • Attending: John, Laura, Richard, Cathi, Mimi, Lynn, Nika, Leah, Sandra.
  • Absent: Judith
  • Accept Minutes from May meeting. The minutes were unanimously accepted.

~Video Conference due to COVID-19~

 

 

  • Librarian’s Report — Cathi
  • Building Expansion Project Update (Cathi, Richard, John)
  • Summary of how the past three months have been while adjusting the delivery of our services to the public during the pandemic. A very busy time. Promotion activities, materials conveyed to patrons, especially books to children. Cathi found herself rediscovering the collection. Patrons were grateful for her espertise. Cathi also spent a lot of time planning for the Library’s Covid-safe opening on Tuesday June 16, 2020.
  • Two small square tents will be set up behind the library.
  • Masks, gloves, and disinfectant are available and required for patrons. 100 face shields were purchased for campers and are anticipated to be popular.
  • CAMP: Peter Welch wants to put on a soccer camp. Grades 4-8, for 5 weekdays during the third week in July. Books about soccer stars and soccer technique will be included. He wants to use the playing field at GCS. This activity will require the rental of a porto potty plus the means of disinfecting it after each use. We need to follow Covid protocol.   Low-contact sports (for example, soccer): no mask is required while playing but mask must be used on the bench (face shield may work, personalized and taken home). More details on Library’s Covid protocol are available on our website and at the Library. Storytime continues on Zoom for the rest of the summer. Curbside book service is ongoing.
  • Laura wonders if we may need a special meeting on proper use of PPEs.
  • Study Group: Reading: HOW TO BE AN ANTI-RACIST.   Led by Tasha Tillman and Sandra Cortes.   ZOOM with a potential to meet in person, social distance style.   Last 4 Thursdays in July, beginning July 9. 6:30 pm, sponsored by the library.

 

  • Building Construction:   BDCC seminar end-June: Budgeting for Special Projects. Cathi will attend.
  • Nika, John and Richard have met with architect and developer. A Timeline has been organized showing steps to be fulfilled to complete our planning grant grant. Trustees are enthusiastic about the architect’s plan. The addition design is becoming refined. Trustees hope to see plans soon.

 

 

  • Treasurer’s Report- Richard We are on track. Only 2 weeks until end of this fiscal year.

 

  • Friends of the Library—Lynn has organized a very successful ZOOMBRARY: story hour on zoom. Every Tuesday. People from all over the country and world sign on.   Last week’s REFORMER featured a story about this project, showing how the library reaches out across the miles. Lynn is considering fundraising for this project. Expanding public relations is a goal: to make the library known in other places. We discussed putting together a brochure about the library’s activities. Richard will work with Lynn on this.

 

  • We discussed more online Library content. Keep website dynamic! Also Facebook page. People are more dependent on websites now that we communicate more remotely.

 

 

  • The Librarian’s annual evaluation.
  • Trustees: please send Laura your feedback about Cathi: strengths and areas that might need improvement—via e-mail by June 22.

 

  • New Business- Cory Sorensen at GCS. Bought 2 cases of books on diversity. He will be on the Library lawn on Wednesday, June 17, to distribute books.
  • Meeting Adjourned 7:24 pm.

 

***Next monthly Trustees Meeting:  Monday July 20, 2020 at 6:30 pm

 

Mimi Morton, secretary

Trustees meeting 6/16/20 Video conference due to COVID-19

Trustees On-Line Meeting Mon June 15, 2020– 6:30 pm

  • Accept Minutes from May meeting.

~Video Conference due to COVID-19~

Make any additions and/or deletions as necessary.

 

 

  • Librarian’s Report — Cathi
  • Building Expansion Project Update (Cathi, Richard, John)
  • Summary of how the past three months have been while adjusting the delivery of our services to the public during the pandemic. Plans for opening on Tuesday June 16.
  • Summer Camps—current plans

 

 

  • Treasurer’s Report- Richard

 

 

  • Friends of the Library—Lynn
  • Current projects, looking ahead

 

  • The Librarian’s annual evaluation.
  • Trustees: please send Laura your feedback about Cathi: strengths and areas that might need improvement—via e-mail by June 22.

 

  • New Business- Anything forgotten?

 

 

***Next monthly Trustees Meeting:  Monday July 20, 2020 at 6:30 pm

 

****I recommend that we continue meeting on-line for the July meeting.

Trustees On-Line Meeting Mon June 15, 2020– 6:30 pm

Minutes : May 18, 2020

The meeting was called to order at 6:35 P.M.

 

Present: Laura Lawson Tucker, Sandra Cortes, Judith Serkin. Lynn Green, John Shaw, Richard Wizansky, Nika Fotopulos-Voeikoff, Cathi Wilken, Leah Gessner. Absent: Mimi Morton

 

Motion was made, seconded and approved to accept the Minutes of the April 20, 2020 trustee meeting.

 

Librarian’s Report

 

Cathi reported:

 

  • The courier service resumed May 18
  • The Catamount online service will resume June 1
  • The summer camp schedule is as follows:

July 27-31     grades 2-5    Andy Loughney

August 3-7                grades k-2     Emma Halloway

August 10-14            grades 5-8     Stage and Stream, Maia Gilmour

 

 

New Addition Feasibility Study Update

 

Richard reported that the building addition committee met last week. They reviewed refinements to potential designs for the addition. The committee also discussed next steps which include: Robin to develop a detailed Scope of Work for designing and building the addition; Isaac and Robin to develop a budget for building the addition, including furnishings. Isaac reported that the feasibility study will be completed in late summer 2020. The committee also discussed that a fundraising budget will need to be created for the project.

 

Treasurer’s Report

 

Richard reported that we are on track to meet the income and revenue goals of the current fiscal year.

 

Friends of the Library

 

Lynn reported that the Friends are researching foundation grants for the library. She recently developed and shared a list of foundation prospects for the Friends to review. We recently received a Ben & Jerry’s grant and a Community Engagement Award for $5,000 is being prepared. The trustees also discussed the possibility of using Zoom for the Backroads Stories program.

 

New Business

 

Laura asked if any of the trustees wished to join her in planting flowers around the library. Those interested should email her.

 

Next Trustees Meeting: June 15

 

A motion was made and approved to adjourn at 7:06 PM.

 

Respectfully submitted,

Richard Wizansky

Minutes : May 18, 2020

Trustees On-Line Meeting Due to Covid-19 Situation Mon May 17, 2020– 6:30 pm

  • Accept Minutes from May meeting.

~Video Conference due to COVID-19~

Make any additions and/or deletions as necessary.

  • Librarian’s Report — Cathi
  • Building Expansion Project Update (Cathi, Richard, John)
  • How the library is responding to patrons’ needs during COVID-19
  • Summer Camps—current plans
  • Treasurer’s Report- Richard
  • Friends of the Library—Lynn
  • Current projects, looking ahead
  • New Business- Anything forgotten?

 

***Next monthly Trustees Meeting:  Monday June 15, 2020 at 6:30 pm

 

 

 

 

 

 

 

Trustees On-Line Meeting Due to Covid-19 Situation Mon May 17, 2020– 6:30 pm

Trustees Meeting Monday, April 20, 2020 6:30 pm.  Via ZOOM during Covid-19 Emergency

Attending: Richard Wizansky, Mimi Morton, John Shaw, Nika Fotopulos-Voeikoff, Judith Serkin, Lynn Green, Cathi Wilkin, Laura Lawson-Tucker, Sandra Cortes

 

Absent: no one!

 

Approval of March Phone Conference Minutes:  Minutes are accepted unanimously.

 

Librarian’s report:  In addition to this month’s printed report: Cathi edited the mitigation letter to show that the librarians will keep basically the same hours ongoing. They have worked alone in the building answering emails and calls, providing new library cards, and helping people with audio book needs.  April’s newsletter is long—5 pages—including a list of all the new books for the last 3 months and the services still provided. Library holds are not possible online.  New participants from far away have come to online storytime. Outside book pickup is popular.  Leah wears gloves and sanitizes all books before putting them out.

Ben and Jerry’s donated $1,000 for this summer’s camp!  This donation will be used to increase camp leaders’ salaries.  Richard recommends that some of the funds be used for direct services for the campers. Cathi and Richard will follow up on this issue.

Cathi, Judith and Laura met by Zoom to support Cathi. They hope all will be well to run camp for the last week of July and first two weeks of August.   If camp is cancelled, they will ask Ben and Jerry’s to reallocate the funds for a later time.

Building Expansion:  Isaac will have a meeting with John, Cathi and Richard in early May about planning.

 

Treasurer’s Report:  Richard reports that we are on track and will be on budget for the end of  fiscal year.

 

Trustees Annual Training:  Cathi and Laura explain  using Zoom, including Chat Box at bottom of the page and protocol for posting documents.

 

Friends of the Library;  The Send a Kid to Camp raffle was very successful.   Backroads Stories will be postposed until late August. The GHS has offered to host an event for us at the Meetinghouse since GCC will be closed for renovations.

Friends will concentrate on fundraising for audiobooks for the library and other needs as they are revealed. Richard praised Lynn’s hard work and leadership.

Next Friends meeting: 3 PM Sunday, April, 26 on Zoom.

 

New Business: A discussion of recording modes for future meetings.  Richard will send Mimi the script for opening remote meetings (see below).

Each trustee will be informed of the amount of the parting gift for Carol Schnabel.

Nika will join John Richard and Cathi on the building committee.

 

The meeting was adjourned at 7:30 pm.

Mimi Morton, secretary

 

               Remote Public Meeting Script

                  for Opening a Meeting

 

 

As Chair of the ___________[insert name of Board, Council, Committee, or Commission], I find that, due to the State of Emergency declared by Governor Scott as a result of the COVID-19 pandemic and pursuant to Addendum 6 to Executive Order 01-20 and Act 92, this public body is authorized to meet electronically.

In accordance with Act 92, there is no physical location to observe and listen contemporaneously to this meeting. However, in accordance with the temporary amendments to the Open Meeting Law, I confirm that we are:

  1. a) Providing public access to the meeting by [telephone/video/other electronic means], with additional access offered through [telephone/video/other electronic means]. We are using _______________ for this remote meeting.[1] All members of the [Board, Council, or Commission] have the ability to communicate contemporaneously during this meeting through this platform and the public has access to contemporaneously listen and, if desired, participate in this meeting by [insert instructions on how to participate in various ways];

 

  1. b) Providing public notice of instructions for accessing the meeting. We previously gave notice to the public of the necessary information for accessing this meeting, including how to access the meeting using [telephone/video/other electronic means] in our posted meeting agenda. [Instructions have also been provided on the town website at:].

 

  1. c) Providing a mechanism for the public to alert the public body during the meeting if there are problems with access. If anybody has a problem, please [insert instructions for reporting a problem]; and

 

  1. d) Continuing the meeting if necessary. In the event the public is unable to access this meeting, it will be continued to a time and place certain.

 

Please note that all votes taken during this meeting that are not unanimous will be done by roll call vote, in accordance with the law.

Let’s start the meeting by taking a roll call attendance of all members participating in the meeting.

Trustees Meeting Monday, April 20, 2020 6:30 pm.  Via ZOOM during Covid-19 Emergency

Trustees On-Line Meeting   Due to Covid-19 Situation   Mon April 20, 2020– 6:30 pm

  • Accept Minutes from March meeting.

(Phone Conference due to Covid-19)

Make any additions and/or deletions as necessary.

 

 

  • Librarian’s Report — Cathi
  • Building Expansion Project Update (Cathi, Richard, John)
  • How the library is responding to patrons’ needs during Covid-19
  • Summer Camps—grant received from Ben and Jerry’s

 

 

  • Treasurer’s Report- Richard

 

  • Required Annual Trustees Training—-Cathi and Laura
  • Leading a brief training on a few tools on Zoom to assist in attending trainings, etc. on the Zoom platform.

 

 

  • Friends of the Library—Lynn
  • Current projects, looking ahead

 

 

  • New Business- Anything forgotten?

 

 

 

***Next monthly Trustees Meeting:  Monday May 18, 2020 at 6:30 pm

Trustees On-Line Meeting   Due to Covid-19 Situation   Mon April 20, 2020– 6:30 pm

Trustees Meeting Held at the Guilford Free Library 4024 Guilford Center Road Mon Feb 10, 2020– 6:30 pm

trustees are invited to join by skyp (preferred) or phone notify Laura your preference by Sunday at 5 pm

  • Accept Minutes from February meeting. Make any additions/corrections as necessary.

 

  • Welcome, Nika. Orientation

 

  • Covid 19 Mitigation Plan

 

  • Librarian’s Report — Cathi

 

  • Building Expansion Project Update (Cathi, Richard, John)

 

  • Treasurer’s Report- Richard

 

  • Friends of the Library—Lynn
  • Raffle Report

 

  • New Business- Anything forgotten?

 

***Next monthly Trustees Meeting:  Monday Mar 20, 2020 at 6:30 pm

Trustees Meeting Held at the Guilford Free Library 4024 Guilford Center Road Mon Feb 10, 2020– 6:30 pm

Guilford Free Library Board of Trustees MeetingTuesday, Feb 10, 2020

Attending: Laura Lawson Tucker, Mimi Morton, Lynn Green, Sandra Cortes, John Shaw, Cathi WilkenAbsent: Richard Wizansky, Carol Schnabel, Judith Serkin
Accept minutes of the January Meeting; Correction: Cathi is contacting all STAFF from summer camp 2019, not all Campers. The minutes are accepted as corrected.
Librarian’s Report: Digital, including audio books, are increasingly popular. The library plans to lease more of them. Leah’s book group is thriving. The library borrows book group selection from Catamount online. Courier’s price has increased. Last summer’s camp coordinator will return. We are seeking a counselor for the K-grade 2 campers.Building Expansion Project: Cathi and Richard are meeting with architect/designer Robin Sweetapple Feb. 12 to look at plans.Fundraising Letter: Still some donations coming in.
Town Meeting: The library will set up a raffle table in the hall, as usual. We will focus the table on camp visuals since proceeds from the raffle will support summer camp. A “send a kid to camp” banner will be made and placed outside the library and then moved to Town Meeting. Sandra will ask the “cricket” people at GCS to help with press on lettering. and will provide a status update for Lynn. John will help situate and hang the banner.We will contact Jodi to see if Emmet can help at the raffle table. We need to gather everyone’s tickets prior to the drawing. Lynn and Cathi will set up the day before town meeting at 4PM. On town meeting day, volunteers need to be at the table by 9:30 AM . Lynn and John will be at the table during the morning. We need to choose a person to draw the ticket (Eliza Frehzee?) Let Rick know that the drawing will take place AFTER LUNCH. At town meeting, Laura will propose the slate of officers and summarize the library’s 2019 activities. The trustees discussed the contents of her summary.Carol’s term as trustee is ending. We are grateful for her many years of diligence and creativity on behalf of the library. We discuss and choose whom to nominate to replace Carol.
Treasurer’s Report: There is no financial report yet this month because the board meeting is taking place one week earlier than usual. A report will follow later this month and be included in the March minutes.
Friends of the Library: The Back Roads Stories Valentine event was another success. We need storytellers for the next event, in May. No theme yet. Raffle ticket sales are going well. Friends will investigate raising funds to cover courier service fees for ILL. Thank you, Friends. And thank you Lynn for your initiative and care on behalf of the library.
New Business: None
The meeting ended at 7:55 pm.Next Meeting: Monday Mar. 16, 2020, 6:30
Mimi Morton, secretary
Guilford Free Library Board of Trustees MeetingTuesday, Feb 10, 2020

Trustees Meeting Mon Feb 10, 2020– 6:30 pm

  • Accept Minutes from Jan meeting. Make any additions and/or deletions as necessary.

 

  • Librarian’s Report — Cathi
  • Building Expansion Project Update (Cathi, Richard, John)
  • Fundraising letter thank yous- ANY MORE??

 

  • Town Meeting—Who is doing what?

 

  • Treasurer’s Report- Cathi (Richard has a Selectboard meeting)

 

  • Friends of the Library—Lynn
  • Current projects, looking ahead. RAFFLE!!!!

 

  • New Business- Anything forgotten?

 

***Next monthly Trustees Meeting:  Monday Mar 16, 2020 at 6:30 pm

 

 

 

 

 

 

 

 

 

Trustees Meeting Mon Feb 10, 2020– 6:30 pm

Trustees Meeting Mon., Jan 20, 2020

The meeting was called to order at: 6:45 pm

 

Attending: John Shaw, Cathi Wilken, Judith Serkin, Laura Lawson Tucker, Mimi Morton, Lynn Green, Carol Schnabel

 

Absent: Richard Wizansky, Sandra Cortes

 

Minutes of the Nov. Meeting: No Dec. meeting was held. We accepted the minutes of the Nov. meeting.

 

Librarian’s Report: Cathi is preparing for the 2020 summer camps. A letter will go out at end of Jan. to all past campers. This summer’s theme, “Telling Our Stories,” is also the national theme for libraries all over the country. Cathi is proposing storytelling, rather than STEM subjects, as the core of each camp experience. Being out of doors will continue being central to camp life. Older campers may write down their own stories. Lynn Green suggests that campers organize an evening of telling their stories as part of the Back Road Stories program. John suggests a podcast. Cathi will organize and sharpen the focus of each camp.

Winter sports: Knitting continues on Tuedays from 12:15 to 2:15 pm.

Building expansion: Architect Robin Sweetapple measured the library’s dimensions inside and out and will come up with a plan in Feb.

Isaac promises the planning grant will be finished soon. Richard is staying on top of this work being completed in a timely manner.

Cathi updated the board on continued donations in response to our annual appeal letter. We have nearly met our estimated total! One donation was sent, by mistake, to the Guilford, Connecticut Free Library. Cathi is working on untangling that confusion.

The cello concert raised more funds than ever before!

 

Treasurer’s Report: Cathi worked with Tucker in Richard’s absence. THANK YOU, TUCKER, FOR STEPPING IN TO HELP! Cathi reviewed budget details with the board. We are on track. Our finances are looking good.

We discussed: perceived fundraising goals, the benefit of maintaining a sustainable budget, and the reality of annual budget increases and employee wage incrreases. We will continue discussing budget goals at the April board meeting.

 

Friends of the Library Report: Today is the launch of the Library’s annual raffle! Prize: $200 gift certificate to T J Buckley’s. Lynn distributed each trustee’s ticket package, including raffle statistics for the last 9 years compiled by

Becky Anderson. THANK YOU, BECKY! We have raised a total of nearly $17,000!

Lynn will hang a banner outside the library: “10th Anniversary Raffle to Benefit: SEND A KID TO CAMP.” THANK YOU, Lynn, for your imagination and hard work!

2 potential storytellers are on deck for the Feb. 9 Back Road Stories program: Valentine Love Stories.

The Friends meeting is scheduled for Jan 26, 3 pm at the Library. Subject: fundraising.

This summer, Back Roads Stories will feature stories by the summer camp kids.

 

New Business: Carol Schnabel will step down at the end of her term on Mar. 3. THANK YOU, CAROL, for you many years of devotion to the library. We are now looking for a new trustee.

 

Adjournment: 7:45 pm

 

Next Meeting: Feb. 10, 2020

Trustees Meeting Mon., Jan 20, 2020

Trustees Meeting, Mon Jan 20, 2020– 6:30 pm

  • Accept Minutes from Nov meeting. (No meeting in December) Make any additions and/or deletions as necessary.

 

  • Librarian’s Report — Cathi
  • Building Expansion Project Update (Cathi, Richard, John)
  • Fundraising letter thank yous

 

  • Treasurer’s Report- Richard

 

  • Friends of the Library—Lynn
  • Current projects, looking ahead

 

  • New Business- Anything forgotten?

 

***Next monthly Trustees Meeting:  Monday Feb 17, 2020 at 6:30 pm

(Laura will be away- Richard or Judith head up the meeting?)

Trustees Meeting, Mon Jan 20, 2020– 6:30 pm

Guilford Free Library Trustees Meeting Mon Nov 18, 2019

Attending: Richard Wizansky, Laura Lawson Tucker, Lynn Green, Cathi Wilken, Carol Schnabel, Mimi Morton, John Shaw, Judith Serkin

Absent: Sandra Cortes

 

Accept Minutes from Oct meeting. The minutes are accepted.

 

Librarian’s Report — The library is full every day of the week! Knitting has begun with 4 adults and 3 children. During Jan.-Feb. 2020 winter sports, we will include knitting, a winter finger exercise. We received several donations to honor Carol’s aunt Hildegard Bachert. Eric Jones has helped to expand the offerings of the library webpage, including the capacity to donate online.

Action Step: Remove Becky Anderson from list of Trustees and add John Shaw.

Thank you, Home Schoolers, for taking good care of our spaces, inside and out.

We will need a new tent for outdoor activities next summer since BBCC will be closed for construction and unable to provide shelter.

Action step: move round wooden table into cellar and buy a new canopy.

 

Building Expansion Project Update (Cathi, Richard, John) Nothing new to report.

 

Fundraising letter: we are on task with thank-you letters.

 

Treasurer’s Report- Richard. We are on track with our year-to-date budget.

Action step: Cathi will speak to Tucker about what should and should not appear in the operating budget.

Proposed 2020 budget was discussed. The Friends will raise $14,150. We are requesting $35,000 from the town. Richard moved and Laura seconded the Budget, which was unanimously approved.

Action step: Richard will contact Isaac Wagner.

 

Friends of the Library—Lynn. The Trustees will pitch in with the Friends to sell raffle tickets. The prize is a $200 gift certificate to T.J. Buckley’s. The Friends are also pursuing grants. Thank you, Jodie Hauser for your work on grant finding. The next Back Roads Stories is scheduled for Feb. 9 at 3:00 pm.Topic: Love Stories. The First Brattleboro Words podcast, an interview with a Guilford writer, will be put on the Library website.

 

Guilford Center Halloween Celebration—Laura.

In spite of uncertain weather, the Halloween celebration was a great success with over 90 people attending from 5 pm until after dark. The Library can always use more help decorating and cleaning up after this popular event.

 

New Business- The Library cellar is dangerous full.

Action step: Organize a cellar spring cleaning in May.

Carol’s studio sale takes place this Fri.Nov. 22, 3-8 pm

and Sat., Nov. 23. 10 am-4 pm.

 

Meeting adjourned: 7:23 pm

 

***Next monthly Trustees Meeting:  Monday Dec 16 , 2019 at 6:30 pm

 

Mimi Morton, secretary

 

 

 

 

 

 

 

 

Guilford Free Library Trustees Meeting Mon Nov 18, 2019

Trustees Meeting • Mon Nov 18, 2019– 6:30 pm

  • Accept Minutes from Oct meeting. Make any additions and/or deletions as necessary.

 

  • Librarian’s Report — Cathi
  • Building Expansion Project Update (Cathi, Richard, John)
  • Fundraising letter thank yous

 

  • Treasurer’s Report- Richard

 

  • Friends of the Library—Lynn
  • Current projects, looking ahead

 

  • Halloween Guilford Center Celebration—Laura

 

  • New Business- Anything forgotten?

 

***Next monthly Trustees Meeting:  Monday Dec 16 , 2019 at 6:30 pm

 

Trustees Meeting • Mon Nov 18, 2019– 6:30 pm

Library Trustees Meeting Monday, Oct. 21, 2019, 6:30 pm

Attending: John Shaw, Laura Lawson-Tucker, Cathi Wilken,
Richard Wizansky, Mimi Morton, Lynn Green, Judith Serkin.
Absent: Carol Schnabel, Sandra Cortes
Accept Minutes of Sept. meeting with any additions or
corrections: The minutes were accepted.
Librarian’s report: Cathi. New groups are starting: Big and
Littles, a parent and young child play group has begun.
A knitting group will meet the 2 nd and 4 th Wednesdays of each
month from 1-3pm, beginning in November. The Library is
offering Knitting as a Winter Sport! Sarah Haydock is leading
the group. The Library received a $50 donation from the
Selectboard in honor of outgoing Selectboard Chair, Sheila
Morse.
Building Expansion Project: Cathi, Richard, John. Nothing
happening at the moment.. Historic preservation report
available. More reports soon.
Treasurer’s Report: Richard. We are on track. We netted
$2,928 from a superb concert by Judith and friends. We have
expended 18% of our expense budget and we are 33% through
the fiscal year.
Friends of the Library Report: Lynn. Friends will help with the
Halloween Party. Scary Stories is set for Nov 1 at 7:30 pm at
BBCC. Back Roads Stories may be recorded and put on our
website, at the storyteller’s discretion.

2

Friends is researching future grants. WORDS project
interviews with writers will be posted on Library website.
Lynn wants to expand the Friends group. Trustees should send
the names of prospective Friends to Lynn. Friends can involve
themselves even if they are unable to attend meetings.
Fundraising letter is the next project for Friends and Trustees.
Friends will take the lead on staging the Raffle at Town
Meeting March, 2020.
Guilford Center Halloween Celebration: Thurs., Oct. 31, 5pm
Details: Cider drop offs (4 gals.) at Laura’s by Wednesday Oct.
30.
Mimi will drop off 4 doz. donuts at Library by noon, Oct. 31.
Set up: Thursday, 9 AM. Lynn will coordinate.
Clean up: Books and possible Crafts Clean up in Library Oct 31
night in advance of Home Schoolers at 9 AM on Nov. 1.
Fundraising Letter was distributed.
New Business: none
Adjournment: 7:45 pm
Next Trustees Meeting: Mon., Nov. 18, 6:30 pm
Mimi Morton, secretary

Library Trustees Meeting Monday, Oct. 21, 2019, 6:30 pm

Trustees Meeting Mon Oct 21, 2019– 6:30 pm

ABSENT: Carol and Sandra

 

  • Accept Minutes from Sept meeting. Make any additions and/or deletions as necessary.

 

  • Librarian’s Report — Cathi
  • INCLUDES: Building Expansion Project Update (Cathi, Richard, John)

 

  • Treasurer’s Report- Richard

 

  • Friends of the Library—Lynn
  • Current projects, looking ahead

 

  • Halloween Guilford Center Celebration- Thursday, Oct 31 at 5 pm
  • Go over details. Cider and donuts? Clean up?

 

  • New Business- Anything forgotten?

 

***Next monthly Trustees Meeting:  Monday Nov 18 , 2019 at 6:30

 

 

Trustees Meeting Mon Oct 21, 2019– 6:30 pm

Trustees Meeting Mon Sept 16, 2019– 6:30 pm

                       ABSENT: Laura (Judith will Chair the meeting)

 

  • Accept Minutes from Aug meeting. Make any additions and/or deletions as necessary.

 

  • THANK YOU TO EVERYONE for a job well done with the concert AND the Guilford Fair!! PLEASE SEND INPUT AND SUGGESTIONS for the next fundraising event to Laura.

 

  • Librarian’s Report — Cathi
  • INCLUDES: Planning Grant Update (Cathi, Richard, John)

 

  • Treasurer’s Report- Richard

 

  • Friends of the Library—Lynn
  • Current projects, looking ahead
  • Organizing THANK YOUS for the concert and fair

 

  • Guilford Fair details—Cathi
  • How did it go? Suggestions for next year.

 

  • Halloween Guilford Center Celebration- Thursday, Oct 31 at 5 pm
  • Organize who will do what task. (Laura will run the storytime at the Meeting House, Tucker will play accordion. Who will decorate and clean up at the Library? Cider? Donuts?)

 

  • New Business- Anything forgotten?

 

***Next monthly Trustees Meeting:  Monday October 21, 2019 at 6:30

 

Trustees Meeting Mon Sept 16, 2019– 6:30 pm

Board Trustees and Friends Meeting Mon Aug 19, 2019– 6:30 pm

Present: Carol Schnabel, Sandra Cortes, Judith Serkin, Leah Gessner, Laura Lawson-Tucker, John Shaw, Cathi Wilkin, Mimi Morton; Friends: Lynn Green, Jody Hauser, Amber Hunt

Absent: Richard Wizansky

 

  • Accept Minutes from July meeting: The minutes were accepted.

 

  • Welcome to the Friends of Guilford Free Library!

 

  • Librarian’s Report –
  • Preliminary camp report: All 4 camps have been a roaring success. 49 children total. 11 or 12 each day. Each week 2 apprentices, fulfilling their Community Service, were a big help. All campers were from Guilford. Matt Ballentine, camp coordinator, was essential this summer’s camp success. The budget of $2500 covered 5 teachers. Other donations: $100 gift cards from P and C. $200 for STEM from C&S. $300 from Guilford Church. $100 from Food Pantry pending. Total funds spent on camps: $2400.
  • Regan who works for CC for G is starting a playgroup for babies and toddlers. Hot dog roast budget: $75.
  • We are grateful for recent Library donations made by parents of campers and other wonderful Guilfordites.
  • We are proud of our camps as a Guilford treasure using all our Guilford Center resources, as documented in photos. Good old fashioned summertime in the country.

 

  • Treasurer’s Report- Cathi reports in Richard’s absence. We have just started the new fiscal year. We are doing well.

 

  • Fundraising Concert- Fri Sept 13 at 7:30 pm
  • Committee Reports
  • Publicity: Lynn is writing press releases due out at end of week when Judith may be available for interviews. The concert program is in process with a deadline at Lotus: Aug. 26. Tickets, posters, post cards are finished. Bravo Lynn!
  • Road signs: Richard Wizansky? Lynn will confirm. Sign boards are available from FOMAG and GCC.
  • FPF (Lynn); Facebook (Sandra), email blast(     ).
  • Program: thanks to all volunteers appears on the program; mention that musicians are donating their time and their art. Carol provides update on sponsors. A stapled second page in the program is considered to accommodate sponsors and logos. Lynn will discuss with Lotus.
  • Rentals: Mimi has ordered tents and accessories. Will contact Rentals Plus for the invoice. Tent set up Thursday, not Friday.
  • Desserts: Library drop off at side door of Library: 6:30 AM to 6:00 PM Friday Sept. 13. Jody will unlock side door. Baking should be labeled. Carol will then make tiny cake signs. 20 bakers. Ask bakers to bake easily sliceable cakes or easily handled finger sweets.
  • Beverages and Supplies: Laura. Coffee, tea, milk, sugar, fake sweetener, ice, coffee and tea pot (BBCC) Water: from Laura’s. Glass container from BBCC or 5 gal. water cooler. Carol has 2 nice water coolers. Lemons, ice, Laura. Mimi: 2 glass pitchers. Amber will make coffee and tend it at the Library during concert.
  • 2 comp tickets for each musician; Franklin syrup
  • Event setup on Thurs and Fri.: Laura and Cathi have Meetinghouse key.
  • Decorating: Mimi, Carol, Laura. Helpers needed from list.
  • Judith brings chairs and lights for musicians.
  • Laura will rent port-o-potty to be set up on the Carpenter Road side of the Library.
  • Parking- Tucker, Rick? John, Larry? field; 2 helpers at BBCC field. 1 handicap helper outside the meetinghouse. Helpers to move desserts after intermission from Library to outside the Meetinghouse.. Cleanup help 10 PM: Interior of Meetinghouse. Dishes hosed off and into racks. Cathi: cash box ($5, $10, $20). Box office under the tent: Richard and Todd?
  • Decorating under tent and in Meetinghouse: Friday morning. Trash cans, tables, table cloths, etc set up on Friday day. Paper napkins and towels needed (Carol, Cathi)
  • All evening volunteers need to arrive by 5:30pm on Friday

 

  • Friends of the Library—Lynn

Storytelling event Thursday Aug 22, This is the second such event and we anticipate riveting stories.

Scary Stories: Nov.1 Part of Guilford Center’s Halloween Celebration!

 

  • Library Expansion –John and Cathi: Richard, Cathi, John are meeting with Isaac.

 

  • Guilford Fair details—
  • Our new water plan! Cooler donated by Roger Wilkin. We will sell our overrun of plastic bottled water by donation. We discuss selling metal water bottles $10. Consensus approval. Logo discussed. (Musicians receive complimentary water bottles after concert.)
  • Sandra: sell slices of pie at the Library booth. We table this potentially wonderful idea until next year.
  • Cathi will assign shifts for fair.

 

  • New Business- Cathi’s evaluation tabled to Sept.

 

***Next monthly Trustees Meeting:  Monday September 16 , 2019 at 6:30

 

Mimi Morton, sec’y

Board Trustees and Friends Meeting Mon Aug 19, 2019– 6:30 pm

Trustees Meeting Mon Aug 19, 2019– 6:30 pm

                                   

 

ABSENT: Richard

 

Friends of Guilford Free Library will attend this meeting

to be part of Sept 13 concert planning.

 

 

  • Accept Minutes from July meeting. Make any additions and/or deletions as necessary.

 

  • Welcome to the Friends of Guilford Free Library!

 

  • Librarian’s Report — Cathi
  • Report on camps

 

  • Treasurer’s Report- Cathi will report- Richard is away

 

  • Fundraising Concert- Fri Sept 13 at 7:30 pm
  • Committee Reports

 

  • Friends of the Library—Lynn

Storytelling event Thursday Aug 22, current projects, looking ahead

 

  • Library Expansion –John and Cathi
  • Planning Grant update—anything to report??

 

  • Guilford Fair details—Who is taking a lead here?
  • Our new “water plan!”
  • Other details

 

  • New Business- Anything forgotten?

 

***Next monthly Trustees Meeting:  Monday September 16 , 2019 at 6:30

Trustees Meeting Mon Aug 19, 2019– 6:30 pm

Board of Trustees Meeting Monday, July 15, 2019 6:30 pm Outside! Under the tent

Attending: Laura Lawson Tucker, Mimi Morton, Leah Gessner,
Cathi Wilken, Sandra Cortes, Carol Schnabel, Lynn Green
Absent: Richard Wizansky, John Shaw, Judith Serkin
Minutes of the June meeting: Carol Schnabel was present but
her name was omitted from those attending. The minutes are
accepted with this correction.
Librarian’s report: Cathi hired Matt Ballentine to coordinate
the camps with Cathi, thus reducing her time at this task. Last
week, the first week of camp, saw fewer children than enrolled
due to unforeseen circumstances. Nonetheless, camp was
excellent. Kids made robots and programmed them to their
computers. They took off time to swim and then showcased
their work at end of camp with parents attending. This week,
the K-3 camp is lively with 9 participants. The kids love the
stone box. The third camp is upcoming.
11 kids are enrolled in Stage and Stream camp during the
second week of August. Five volunteers will help.
Trustees will write thank you notes to organizations that
donated to camp.
Jake Dixon asks if the ski shed she is donating should be free
standing, attached or moveable. We need a moveable shed, not
attached to the building. The shed will be built by high school
students.
Audio books are very popular this month. Vacation
entertainment.

2
Treasurer’s report: The preliminary budget for fiscal year end.
We are on target and looking forward to the concert
fundraiser.
Cello Concert. Fri. Sept. 13, 7:30 pm Thanks to Sandra for
organizing a Details Document ( a live document that trustees
can consult and edit) in Google Docs.
Committee Reports: Trustees should add their reports to
Google Doc as they are completed.
Publicity: ongoing; Sponsors: ongoing (Carol); Printing
deadline Aug. 13; Rentals (Mimi has ordered tent, tables,
dessert plates, etc.).Desserts: Sandra and John are in charge.
Mimi, Carol, Lynn, Carol, Laura, Friends of the Library and
others will bake. Trustees should ask people they know are
good bakers to create a yummy offering.
Desserts, drinks will be set up AFTER intermission.
Library sitter during the concert; ( Larry? Crystal? )
Port-o-Potty Laura will call Houghton’s.
Beverages and Supplies: Laura : Pitchers of water, not water
bottles.
Decorating: Laura: Fairy Lights; Flowers: Carol; Mimi, Laura
Franklin syrup: Carol
Parking and cleanup (also on AM of Sept. 14) Laura, Lynn,
John, Friends
Also needed: Helpers to set up and clean up, serve cake, usher,
direct cars in parking.
Library Expansion: The Library received a Planning Grant
from the state of VT! We will start moving forward.
Memorandum of Understanding with the Town: Nothing new
to report.

3
Friends of the Library: Lynn is keeping Friends informed about
trustee activities.
The next Back Roads stories takes place August 22 at 7 pm.
Volunteers are needed for our booth at the Guilford Fair.
New Business: none
The meeting was adjourned at 7:57 PM.
Next Meeting: Monday, Aug. 19, 2019, 6:30pm
Final prep for Sept. 13 concert. Friends of Library join us.
Mimi Morton, secretary

Board of Trustees Meeting Monday, July 15, 2019 6:30 pm Outside! Under the tent

Trustees Meeting Mon July 15, 2019– 6:30 pm

 

  • Accept Minutes from June meeting. Make any additions and/or deletions as necessary.

 

  • Librarian’s Report — Cathi
  • Report on camps

 

  • Treasurer’s Report- Richard

 

  • Fundraising Concert- Fri Sept 13 at 7:30 pm
  • Committee Reports

 

  • Library Expansion – Richard/John and Cathi
  • Planning Grant update

 

  • Memorandum of Understanding with the Town—Richard, Cathi
  • Anything to report?

 

  • Friends of the Library—Lynn

Storytelling event, current projects, looking ahead

 

  • New Business- Anything forgotten?

 

***Next monthly Trustees Meeting:  Monday August 19 , 2019 at 6:30*

*The Friends of the Library will join us as we make final preparations for the Sept 13 concert.

 

 

 

 

 

Trustees Meeting Mon July 15, 2019– 6:30 pm

Trustees Meeting June 17, 2019, 6:30 pm

 

Attending: Laura Lawson Tucker, Lynn Green, Richard Wizansky, Mimi Morton Cathi Wilken, Judith Serkin, Sandra Cortes

 

Absent: John Shaw, Leah Gessner

 

Approval of June minutes: We accepted the June minutes with gratitude to the Secretary.

 

Librarian’s Annual Evaluation: Trustees should send Laura input by July 1.

 

Librarian’s Report: May report: camp enrollment is mounting. At least 6 children enrolled for each session except Stage and Stream with 3. If enrollment doesn’t rise further, Cathi will put ads in the media July 1.   Mia Gilmore may be able to return to teach. Cathi reports that we need a camp program coordinator.

 

Treasurer’s Report: June report is the same as May. We’ll discuss closing fiscal year report at July meeting.

 

Fundraising Concert, Friday Sept. 30:   We established who does what and distributed 2017 concert organizing notes as templates.

Stage manager- Laura

Sponsors- Carol

Rentals- Mimi

Tickets- Lynn (and Becky)

Publicity, Marketing, PR- Richard and Lynn

Bakers- John and Sandra and Friends

Servers- Friends

Beverages and Supplies- Laura and a Friend

Parking-

 

For better concert organizing, Sandra will create a Google Doc of categories which trustees can add to.

Concert Title: Autumn Celebration

 

Library Expansion:   We should receive news about our planning grant soon.

 

Friends of the Library: The second storytellers hour will be held Aug. 22. Title: Back Road Stories.

Joint Friends/Trustees social meeting will take place on Aug. 19, 6:30pm Refreshments.

We need someone to sand and marine varnish a round wooden table procured by Laura to be used outside. Laura will approach Robin Frehsee. We seek curved benches to surround the table.

 

Monthly Calendar Check-in: Librarian evaluation takes place this month. Trustees should submit their evaluations by July 1.

 

New Business: none

 

Adjournment, 7:20 pm

 

Next Meeting: Monday, July 15, 6:30 pm

 

Mimi Morton, secretary

 

 

 

 

 

 

Trustees Meeting June 17, 2019, 6:30 pm

Trustees Meeting Mon June 17, 2019– 6:30 pm

 

  • Accept Minutes from May meeting. Make any additions and/or deletions as necessary.

 

  • Librarian’s Annual Evaluation: Can each Trustee send me your input by July 1 for Cathi’s annual evaluation—what is Cathi doing well and what could be improved—we will discuss during the July meeting. After I receive your input, Cathi and Judith and I will meet with Cathi to review all input in time for the July Trustees Meeting.

 

  • Librarian’s Report — Cathi
  • Summer camps update
  • Second summer teacher needed for Stage and Stream- any ideas from anyone? Second week of August.
  • Cross Country winter sports equip shed–UPDATE

 

  • Treasurer’s Report- Richard

 

  • Fundraising concert: Friday, September 13 at 7:30 pm.

Who will chair, or co-chair or join which committee?

Let’s organize!

 

Committees: BEFORE EVENT: Rentals; Set-up/Cleaning Meeting House; Desserts/Volunteers; Advertising/Marketing; Program/Sponsors; Decorating/Cleaning the Meeting House;

DAY/NIGHT of Event: Set up and serving of desserts; Parking; Box Office; Ushering; Clean-up

 

Some of these committees involve a lot of work ahead of time, and some are tasks for the night of the event. It seems to me it would be best if each Trustee/Friend could help with both pre-event tasks as well as tasks the day/night of the event.

The committees that require a lot of work before the event: Desserts/Volunteers; Marketing/PR, and Sponsors/Program. (Rentals is a quick easy phone call or two). Let’s all help together to spread the work among our extended large group that includes the Friends.

 

What are we doing about tickets? Are we using tickets? Are we selling them ahead of time? Pros and Cons? (Does purchasing a ticket encourage a commitment to attend the event?

 

  • Library Expansion – Richard/John and Cathi
  • Planning Grant update

 

  • Friends of the Library—Lynn
  • Current projects, looking ahead

 

  • From our Monthly Calendar: Gift Cards for Guilford Fair; Friend’s Volunteers Social—–our thoughts?

 

  • New Business- Anything forgotten?

 

***Next monthly Trustees Meeting:  Monday July 15 , 2019 at 6:30

Trustees Meeting Mon June 17, 2019– 6:30 pm

Trustees Meeting Mon May 20, 2019– 6:30 pm

 

  • Accept Minutes from April meeting. Make any additions and/or deletions as necessary.

 

  • Librarian’s Report — Cathi
  • Includes: Update on Jody writing a grant for a summer camp.
  • Second summer teacher needed for Stage and Stream- any ideas from anyone? Second week of August.
  • Cross Country winter sports equip shed–UPDATE

 

  • Treasurer’s Report- Richard
    • REMINDER: DATE for the fundraising concert:

Friday, September 13 at 7:30 pm.

Who will chair, or co-chair? Committee Heads? Let’s organize!

 

  • Library Expansion – Richard/John and Cathi
  • Planning Grant update

 

  • Memorandum of Understanding with the Town—Richard, Cathi, Laura (MOU Attached to the e-mail)

 

  • Friends of the Library—Lynn
  • Storytelling event, current projects, looking ahead

 

  • New Business- Anything forgotten?

 

***Next monthly Trustees Meeting:  Monday June 17 , 2019 at 6:30

 

 

 

Trustees Meeting Mon May 20, 2019– 6:30 pm

Trustees Meeting Monday, April 15, 2019 6:30 pm

Attending: John Shaw, Cathi Wilken, Richard Wizansky, Judith Serkin, Carol Shnabel, Laura Lawson Tucker, Mimi Morton, Lynn Green, Leah Gessner. Howard Burroughs representing VT Library Association (VLA).

Isaac Wagner, development consultant.

 

Absent: Sandra Cortes

 

Approval of minutes of March meeting: Minutes are accepted.

 

Howard Burroughs speaks to us about VLA conference, May 21,22 in Davis Center, Burlington. A Library and a Trustees and Friends Conference. Jason Broughton, new VLA president, will speak. Carpooling available with Brattleboro Library.

 

Librarian’s report: We need more promotion for summer camps and a second teacher for Stage and Stream 2nd week of August.   Book weeding is proceeding thanks to Library volunteer Nika. These weeded books are accumulating in the library basement for a future book sale by us or others.

 

Library Expansion: The trustees approved Laura’s signing of the commitment letter to match funds in the event that library’s application to the VCDP is accepted. A public hearing at the Selectboard on library expansion went well.

Isaac Wagner updated us on planning grant strategies given the complex nature of our library’s expansion plan. We are mindful of the need to include in our plan the library’s outreach to low income residents and the removal of architectural barriers as per ADA. Isaac will help us blend wants and needs with budget realities. Isaac completed the environmental review. He reviewed letters of support from local organizations.

John updated us on an opportunity to apply for a grant from the USDA in partnership with BBCC. Details to follow.

 

Treasurer’s report: We are on track.

 

Friends of the Library report: We are grateful for Lynn’s email update. April 28, 3 pm is next Friends meeting. Jake Dixon will approach Windham Foundation for support for building the ski shed behind the library. May 9 is storytellers night.

 

New Business: none

 

Next meeting: Monday, May 20.

 

Mimi Morton, secretary

 

Trustees Meeting Monday, April 15, 2019 6:30 pm

Guilford Free Library Trustees Meeting Mon April 15, 2019– 6:30 pm

  • Accept Minutes from March meeting. Make any additions and/or deletions as necessary.

 

  • Librarian’s Report — Cathi

Includes: Update on Jody writing a grant for a summer camp.

  • thank you cards- Cathi
  • Treasurer’s report

 

 

  • Library Expansion – Laura and Richard

Match funding committment letter

  • Friends Group— Lynn/Cathi

 

 

  • New Business- Anything forgotten?
Guilford Free Library Trustees Meeting Mon April 15, 2019– 6:30 pm

Guilford Free Library

                      Trustees In-Person or On-Line Meeting

 

                                 Mon August 16, 2021– 6:30 pm

Cathi will be present at the library for the meeting.

AUGUST AGENDA from July Meeting: Half hour presentation on Building addition (Will happen in Sept mtg)—plan/map out our steps/create fundraising committee for capital campaign/hear from Building Addition committee (see below).

  • Accept Minutes from July meeting. ~Make any additions and/or deletions as necessary.
  • Librarian’s ReportCathi
    • ~Summer Camp
    • ~Libby downloadable audio books
  • Treasurer’s Report- Richard
  • Building Committee Update-   Richard, John, Nika
  • ~Committee has met this month and will give a summary
  • ~Lynn Green will be writing an article in the next Gazette
  • ~Capital Campaign for building project- current status?
  • Friends of the Library- Jeannette~Anything current to tell the Trustees?
  • Guilford Fair- Cathi
  • ~Scheduling will be based on previous years structure
  • New Business (Anything forgotten on this agenda?)

***Next monthly Trustees Meeting:  Monday Sept 20, 2021 at

6:30 pm ON ZOOM and IN-PERSON at the library.

021– 6:30 pm

Trustees Meeting – Mon July 21, 2021– 6:30 pm

Guilford Free Library or on line

                     

Due to Covid-19 Situation-contact library for link

                   

  • Accept Minutes from June meeting.
  • Librarian’s Report — Cathi
  • Building Expansion Project Update (Cathi, Richard, John)- Building Addition Feasibility Study Timeline Doc attached
  • How is it going since opening the Library?
  • Summer Camps—current plans in regards to COVID health regulations/requirements.  How are we ensuring that all campers and teachers’ health will be safeguarded?
  • Treasurer’s Report- Richard
  • Friends of the Library—Lynn
  • Current projects, looking ahead

NOTE: The Librarian’s annual evaluation will be shared with Trustees in a separate e-mail with an attached document in order to respect confidentiality. The evaluation is a compilation of input from Trustees. At anytime, Trustees are invited to speak with either Laura or Judith if any concerns arise. Cathi’s work as our Librarian received glowing reviews.  Laura (Judith is away) will be meeting with Cathi to share the compiled reviews before our Trustees meeting on Monday.

  • New Business- Anything forgotten?

***Next monthly Trustees Meeting:  Monday August 18, 2020 at 6:30 pm ON ZOOM or in person.

****I recommend that we continue meeting on-line for the time being.

Trustees Meeting – Mon July 21, 2021– 6:30 pm