Present: John Shaw, Mimi Morton, Laura Lawson Tucker, Sandra Cortes, Cathi Wilken, Leah Gessner
Absent: Judith Serkin, Carol Schnabel, Richard Wizansky
Laura Lawson Tucker called the meeting to order at 6:10 pm
Minutes for the May meeting were unanimously accepted.
Librarian’s report: 10 or 11 children are enrolled for each of the 2 July camps. Stage and Stream camp in August has 6 enrolled children, so far.
The Library was turned down by Paul Post Fund for $700. We were outside their guidelines. Sandra suggests requesting the money from Donor’s Choose online fund.
54 people attended the GUILFORD READS kick off program at the Meetinghouse, Sunday June 25. Peter Gould read from HORSE DRAWN YOGURT, his stories inspired by Guilford and Packer Corner Farm. Ice cream followed. The program was a hit.The Guilford Read bookmark is inserted in every copy of HORSE DRAWN YOGURT to be leant to Guilford patrons. The bookmark insert lists library activities related to GUILFORD READS and Peter Gould’s book. Peter will also be at the Library booth at the Guilford Fair. Surplus ice cream from the June 25 event is now resting in John Kristensen’s freezer.
Concert report: total income was $6,040.00 Total expenses: $1,118.66. Net income: 4,9021.34.
Treasurer’s report: We have a slight increase in expenses from building improvement but the building fund will cover this increase.
Monthly Calendar Check-in: Strategic planning will take up our July meeting.
No new business.
Meeting was adjourned 6:40 PM
Mimi Morton, Board secretary
Guilford Free Library Friends of Guilford Library Meeting
Monday, June 26, 2017, 6:45 pm.
The meeting took place at the Guilford Free Library
Library Board members present: John Shaw, Laura Lawson Tucker, Mimi Morton, Sandra Cortes. Cathi Wilken, Librarian. Leah Gessner, Assistant Librarian
Potential Friends of the Library: Judy Siciliano, Lynn Green, John Kersey.
Missing: at least 3 other people are currently out of town.
Welcome: Laura welcomed and thanked Judy, Lynn and John for coming. Board members and librarians introduce themselves. Friends explained why they wanted to join the group. Laura explained why the Board decided to form a Friends Group. She mentioned our recent activities: Peter Gould’s presentation, our summer reading program, our free summer camps.
The Purpose of the Friends Group:
- So, as a municipal library, we can, through the Friends group, accept grant monies and donations.
- To broaden the circle of library ambassadors beyond librarians and trustees and bring more energy to the library. To extend our influence and visibility through such future projects as creating a ‘little library’ book exchange at the Guilford Country Store.
- To create supports for more programming and for long term fiscal health.
- To provide more help with fundraising activities such as, for example, our benefit concert.
John added: The Friends themselves will decide the agenda. Either Richard or Laura (or both) will attend the first Friends group meeting. One other trustee will help in an ex officio capacity at each meeting.
Sandra explained that the Friends Group might organize 4 meetings a year. Friends are not required to come to Trustees meetings. “Many hands make light work” is the homey incentive behind the formation of the Friends Group.
The Legal structure of Friends Group: Cathi explained that Richard plans to help get the 501c3. Legal requirements (as passed out to the Friends and Trustees) must be followed. John Kersey offered to help Richard with drawing up the bylaws for the group.
Cathi will put together a folder for each person who decides that they wish to be a Friend.
Cathi disclosed the 2 bequests and the need to establish a nonprofit (Friends) group with which to deposit the funds. These bequests enable us to to restructure and rewrite our 5-year plan. Part 1 is establishing the Friends group. Part 2 is what to do with the bequest.
First order of Friends Business: The first order of business is setting a Friends meeting on a date acceptable to participants. Richard and Laura will need to be at the meeting. At first meeting, elect officers. John Shaw and Richard will attend.
Officers: John Kersey suggests that officers’ names be placed on documents so that nonprofit status can be established. President, treasurer, secretary (clerk).
John will tell Richard that John Kersey will help with bylaws.
John Kersey is happy to be in the group but doesn’t want to be an officer.
Lynn Green will be on the list and will think about the possibility of a position.
Judy Siciliano will be in the group.
Sandra will talk to the missing 3 people who are interested in becoming friends. John offered to be present at the first meeting..
President of Friends could be a year term.
Meetings can happen at the Library.
A first Friends meeting can be set on a Thursday in July as soon as Richard is finished with the paper work. John will find out when Richard will be finished bylaws and get back to Laura. Laura will facilitate the first meeting.
Cathi will have Library information packet available in a week for Friends.
The meeting was adjourned at 7:45 pm
Mimi Morton, secretary