The meeting began at 6:35 PM
Attendees: Laura Lawson Tucker, Carol Schnabel, Richard Wizansky, Mimi Morton, Sandra Cortes, Judith Serkin, John Shaw (new trustee), Leah Gessner, assistant librarian, Cathi Wilken, librarian.
The Trustees introduced themselves to John Shaw, new trustee.
MINUTES OF THE LAST MEETING:
Richard made a motion to accept Feb. minutes. They were accepted unanimously.
VOTE ON TRUSTEE OFFICERS:
Trustees voted and approved the following slate:
Co-presidents: Judith and Laura
PLANNING FOR BENEFIT CONCERT
Concert date: June 3. Judith announced that FOUR cellists will play.
Hard-working and forward-thinking as always, Becky Anderson, our former trustee left us concert planning notes.
PR-posters, postcards. Laura will contact Harry Saxman about the templates.Press- Carol will contact media; Judith will help her with press releases.
Refreshments: After an extensive discussion, we decided to scale down the food. Carol is in charge of food with help from Judith. Trustees will themselves procure or make food.
Sponsors: Richard will approach sponsors. Some of the proceeds from the raffle may be also be used to support the concert.
Meetinghouse venue- Sandra will clean before and after concert.
Mimi will determine rental fee with Guilford Historical Society.
We made a good start on planning for the concert.
More donations still coming in.
The library closed during March 14 snowstorm.
Increased circulation, especially ILL, due to Catamount System.
Lawyers for two estates, including that of Miriam Howland, are in touch with library about bequest.
501C3: Richard has been working on it. According to the VT Dept of Libraries, we do not need a 501C3 because we are part of a municipality and, thus, are tax exempt. Process: donors give their tax exempt library donations to the town of Guilford which then passes the money to the library .Richard will send an explanatory letter to the above mentioned lawyers.
Friends Group: After a spirited discussion, we decided to explore forming a Friends of the Guilford Library group. Potential friends: Lynn Green. Peggy Spenser, Stephen Spitzer and Erin, his wife, Annette Black (minor role). Sandra Cortes volunteered to find potential Friends, including officers.Richard made a motion and Judith seconded that the Trustees form a Friends Group at the GFLibrary. Vote unanimously passed.
Refresher of Trustees Responsibilities: Cathi read and we discussed our mission statement and trustee responsibilities.. A new trustee list, trustee job description and table of contents will be added to our folders, courtesy of Cathi.
Trustee training for 2017: We read, explained and discussed Library nonprofit status 501C3. See page 2.
TREASURER’S REPORT : Annual appeal letter has done very well. Raffle- another triumph. Hannah Jenkins won the raffle.
We are on track.
MONTHLY CALENDAR CHECKIN:
Laura proposes ONE librarian annual evaluation to take place in June. Delete Dec. evaluation. Next Month: Review revised strategic plan. May 2016.We discussed and approved Carol’s suggestions for the trustee nominating process.
.The meeting was adjourned 8:05 PM.
Next meeting April 17, 6:30 pm.
Respectfully submitted, Mimi Morton