Trustees Meeting Monday April 17, 2017– 6:30 pm

 

  • Accept Minutes from March. Make any additions and/or deletions as necessary.

 

  • Librarian’s Report — Cathi

 

  • Treasurer’s Report- Richard

Includes anything to report regarding non-profit status.

 

  • Concert June 5- Checking in on details/firming up who is doing what- agreeing on dates to accomplish specific tasks: baking; PR; poster; tickets (Laura); rental of little tent and dishes; set up fairy lights under the tent (Laura); cleaning the Meeting House (Becky and Arlene); ushers; ticket takers; clean up afterwards

 

  • Review Strategic Plan (attached in the e-mail). Any comments, suggestions?

 

  • Monthly Calendar – check in about next month

 

  • New Business- Anything forgotten?

 

Next Meeting:  Mon May 15 at 6:30 pm

 

 

 

 

 

 

Trustees Meeting Monday April 17, 2017– 6:30 pm

Guilford Free Library Trustees Meeting March 20, 2017

The meeting began at 6:35 PM

Attendees: Laura Lawson Tucker, Carol Schnabel, Richard Wizansky, Mimi Morton, Sandra Cortes, Judith Serkin, John Shaw (new trustee), Leah Gessner, assistant librarian, Cathi Wilken, librarian.

The Trustees introduced themselves to John Shaw, new trustee.

MINUTES OF THE LAST MEETING:

Richard made a motion to accept Feb. minutes. They were accepted unanimously.

VOTE ON TRUSTEE OFFICERS:

Trustees voted and approved the following slate:

Co-presidents: Judith and Laura

Treasurer: Richard

Secretary: Mimi

PLANNING FOR BENEFIT CONCERT

Concert date: June 3. Judith announced that FOUR cellists will play.

Hard-working and forward-thinking as always, Becky Anderson, our former trustee left us concert planning notes.

Tasks:

PR-posters, postcards. Laura will contact Harry Saxman about the templates.Press- Carol will contact media; Judith will help her with press releases.

Refreshments: After an extensive discussion, we decided to scale down the food. Carol is in charge of food with help from Judith. Trustees will themselves procure or make food.

Sponsors: Richard will approach sponsors. Some of the proceeds from the raffle may be also be used to support the concert.

Tickets- Laura.

Meetinghouse venue- Sandra will clean before and after concert.

Mimi will determine rental fee with Guilford Historical Society.

We made a good start on planning for the concert.

LIBRARIAN’S REPORT:

More donations still coming in.

The library closed during March 14 snowstorm.

Increased circulation, especially ILL, due to Catamount System.

Lawyers for two estates, including that of Miriam Howland, are in touch with library about bequest.

501C3: Richard has been working on it. According to the VT Dept of Libraries, we do not need a 501C3 because we are part of a municipality and, thus, are tax exempt. Process: donors give their tax exempt library donations to the town of Guilford which then passes the money to the library .Richard will send an explanatory letter to the above mentioned lawyers.

Friends Group: After a spirited discussion, we decided to explore forming a Friends of the Guilford Library group. Potential friends: Lynn Green. Peggy Spenser, Stephen Spitzer and Erin, his wife, Annette Black (minor role). Sandra Cortes volunteered to find potential Friends, including officers.Richard made a motion and Judith seconded that the Trustees form a Friends Group at the GFLibrary. Vote unanimously passed.

Refresher of Trustees Responsibilities:   Cathi read and we discussed our mission statement and trustee responsibilities.. A new trustee list, trustee job description and table of contents will be added to our folders, courtesy of Cathi.

Trustee training for 2017:   We read, explained and discussed Library nonprofit status 501C3. See page 2.

 TREASURER’S REPORT : Annual appeal letter has done very well. Raffle- another triumph. Hannah Jenkins won the raffle.

We are on track.

MONTHLY CALENDAR CHECKIN:

Laura proposes ONE librarian annual evaluation to take place in June. Delete Dec. evaluation. Next Month: Review revised strategic plan. May 2016.We discussed and approved Carol’s suggestions for the trustee nominating process.

.The meeting was adjourned 8:05 PM.

Next meeting April 17, 6:30 pm.

Respectfully submitted, Mimi Morton

Guilford Free Library Trustees Meeting March 20, 2017

Guilford Free Library Trustees Meeting Monday March 20, 2017– 6:30 pm

  • Accept Minutes from February. Make any additions and/or deletions as necessary.
  • Welcome John as our new trustee. Vote on Trustee officers: Chair(s); Treasurer; Clerk/Scribe.
  • Discuss the need for specific Committees for each Trustee to join, e.g., Concert (June 5); and other special events that occur throughout the year.
  • Librarian’s Report — Cathi

Includes: Trustee Orientation for John that will be a refresher for everyone- look at the chart that Sandra sent; potential bequest from Florida; 501(c)3

  • Treasurer’s Report- Richard

Includes: Raffle report

  • Concert June 5- Beginning Organization
  • Monthly Calendar – check in about next month
  • New Business- Anything forgotten?

Next Meeting:  Mon April 17 at 6:30 pm

Guilford Free Library Trustees Meeting Monday March 20, 2017– 6:30 pm

GUILFORD FREE LIBRARY TRUSTEES MEETING FEBRUARY 20, 2017

ATTENDEES:  Cathi Wilken, Librarian; Richard Wizansky; Becky Anderson; Carol Schnabel; Sandra Cortes;  Mimi Morton     Meeting started at 6:35 PM     January Minutes accepted  Richard Wizansky  conducted the meeting in the absence of Co-Presidents  Laura Lawson Tucker and Judith Serkin

LIBRARIAN’S  REPORT
With regard to the library obtaining non-profit  tax status and forming a “Friends of the Guilford Free Library” group:  Richard spoke with Amy Howlett, Librarian in Springfield who suggested that we get a lawyer to help us fill out the 501C3 forms.  There was a short discussion about finding a lawyer in Guilford to do this pro bono.  Lynn Green of Lee Road  has agreed to be a member of the “Friends” group.  Cathi will put a notice on the Library table at Town meeting for other people interested in being “Friends” to sign up.

TREASURER’S   REPORT
We are on track.

TOWN MEETING
Richard will  speak for the Library.  .He will nominate Laura Lawson Tucker  for a new term as Trustee.  He will introduce John Shaw as new Trustee, replacing Becky Anderson, whose term ends this year.  He will also mention the need for a “Friends of the Guilford Free Library” group.  Trustees and other helpers are needed at the Library table to sell Raffle tickets.  So far we have Mimi: 9-11  Becky 9-12.  Becky will ask Larry Mizrahi.

RAFFLE
Ticket sales are going well.

SUMMER  CAMPS
Last year our three camps were very popular.  Dates have been set for this year.   Andy Loughney is returning as leader of one camp and potential leaders are being found for the others.

NEW BUSINESS
Mimi offered to take over the job of Secretary from Becky starting at the March meeting.  Thank you Mimi.

Meeting adjourned at 7:25 PM  Next Meeting: Monday March 20, 2017     Respectfully submitted: Becky Anderson.

GUILFORD FREE LIBRARY TRUSTEES MEETING FEBRUARY 20, 2017

Guilford Free Library Trustees Meeting Monday February 20, 2017– 6:30 pm

           Richard will chair this meeting.

         Both Laura and Judith will be out of town.

  • Accept Minutes from January. Make any additions and/or deletions as necessary
  • Librarian’s Report — Cathi

Includes: follow-up for pursuing non-profit status; reminder that board work can not happen via e-mail (choosing new trustee) which raises the need for active committee work which happens outside of board meetings, and then is reported.

  • Slate of Trustees.

Who will raise the Motion at Town Meeting, and make sure that it is seconded, to approve John Shaw as new Trustee (replacing Becky Anderson).

2017 Library Trustees                        Term Expires

Laura Lawson Tucker                         2017

Judith Serkin                                       2018

Sandra Cortes                                      2019

Richard Wizansky                              2019

Carol Schnabel                                    2020

Mimi Morton                                     2021

Library Trustees are elected for a five-year term by Town Meeting

  • Treasurer’s Report- Richard
  • Town Meeting- Richard

Help set up the library table; Be at the library table for which shift; speak up for the library, if needed; Help break down the library display; anything else?

  • Raffle- Becky

How is everyone doing selling their tickets? (Laura needs help!)

  • Monthly Calendar – check in about next month
  • New Business- Anything forgotten?

Next Meeting:  Mon March 20 at 6:30 pm

 

 

 

 

 

Guilford Free Library Trustees Meeting Monday February 20, 2017– 6:30 pm

TRUSTEES MEETING JANUARY 16, 2017

ATTENDEES:  Cathi Wilken, Librarian;  Leah Gessner, Assist. Librarian;  Laura Lawson Tucker; Judith Serkin;  Richard Wizansky;  Carol Schnabel;  Becky Anderson;  Mimi Morton    Meeting started at 6:35 PM  November Minutes accepted.  There was no December meeting.

LIBRARIAN’S    REPORT
Cathi has been contacted by the lawyer for a deceased person who has left money to The Guilford Free Library.  Because of this Cathi explained our tax status with regard to donations.  She advised that we obtain a 501 C-3  tax status.  In order to do that we must form a “Friends of the Guilford Free Library” group, which would be separate from the Board of Trustees.  Several names were mentioned as hopeful “Friends” – Annette Black, Karen Murphy, Pat Haine, Cheryl Redmond, Peggy Spenser.  Richard will look into our tax situation further for the next meeting.  Cathi showed us a new notebook of “How We Run Our Library” which contains tasks of the Librarian, Assistant  Librarian as well as other pertinent information for the day to day managing of our library.

SLATE  OF  TRUSTEES
Becky Anderson’s term is up in 2017 and she has chosen not to continue after 14 years as a trustee. She was thanked profusely.  Several names were suggested for consideration of a new trustee.  Carol mentioned that we need a person with certain skills rather than just a love of our library.  The new trustee will be presented at Town Meeting on March 7th.

TREASURER’S   REPORT
We are on track.

TOWN   MEETING  –  TUESDAY  MARCH  7th
Richard will speak for the library.

RAFFLE  –   Drawing of winner at Town Meeting  March 7th
Tickets given out for trustees to sell – $10  per ticket.  The Prize is a $200 Gift Certificate to the restaurant at the Four Columns Inn in Newfane.  Last year trustees sold a record amount of tickets, and at Town Meeting in spite of there being no electricity and therefore our table display completely invisible, all tickets were gone by 11:45.  We cleared $2,100.  Let’s  do  it  again.

Meeting adjourned at 7:30 PM   Next Meeting: Monday February 20, 2017 at 6:30 PM     Respectfully submitted: Becky Anderson

TRUSTEES MEETING JANUARY 16, 2017

Trustees Meeting Agenda Monday October 17, 2016– 6:30 pm

To be held at the Guilford Free Library, 4075 Guilford Center Road

Judith will chair the meeting. Laura has a conflict and is not able to attend the meeting.

  • Accept Minutes from August and September meetings. We did not have a quorum during the September meeting. Make any additions and/or deletions as necessary.
  • Librarian’s Report — Cathi
  • Website
  • Treasurer’s Report- Richard
  • Fundraising letters- Everyone will take their letters home to add notes and then to mail.
  • Back Yard Next Steps—Laura

Victor Johnson donated a beautiful stone for a bench that will be placed next to the sandbox. Laura is in touch with Linda Lembke about working together with Blue Sky for purchasing the black locust supports for under the stone bench. The Weeks trail group is wanting to add another stone bench on the trail in response to elders requesting that. We will combine our orders for ease of delivery. I think this will cost us no more than $100 for the two supports the library needs for our new stone bench. Can the trustees vote on this expense?

  • Mon Oct 31- Guilford Center Halloween Celebration—Any helpers? (purchase cider/donuts; give out treats from Meeting House or Historical Society Building; decorate; clean up; helper in the library during celebration) ——Laura

In response to needing to pay $50 for use of the Meeting House…I have NO problem with this! We benefit greatly by having a beautiful Meeting House next door—and not a rundown forgotten old building. I know that it costs a lot of money to keep up the Meeting House and most of their revenue is from grants and a few rentals. Paying $50 is really a small token for all of the ways we benefit by having such a beautiful building in the Center. Let’s all have good will about this please.

  • Monthly Calendar – check in about next month
  • New Business- Anything forgotten?

Next Meeting:  Mon November 21, 2016, 6:30 pm at the library. CAN WE CHANGE THE DATE TO A WEEK EARLIER SO AS NOT TO MEET DURING THANKSGIVING WEEK? Nov 14?

Trustees Meeting Agenda Monday October 17, 2016– 6:30 pm

Guilford Free Library Trustees Meeting March 20, 2017

The meeting began at 6:35 PM

Attendees: Laura Lawson Tucker, Carol Schnabel, Richard Wizansky, Mimi Morton, Sandra Cortes, Judith Serkin, John Shaw (new trustee), Leah Gessner, assistant librarian, Cathi Wilken, librarian.

The Trustees introduced themselves to John Shaw, new trustee.

MINUTES OF THE LAST MEETING:

Richard made a motion to accept Feb. minutes. They were accepted unanimously.

VOTE ON TRUSTEE OFFICERS:

Trustees voted and approved the following slate:

Co-presidents: Judith and Laura

Treasurer: Richard

Secretary: Mimi

PLANNING FOR BENEFIT CONCERT

Concert date: June 3. Judith announced that FOUR cellists will play.

Hard-working and forward-thinking as always, Becky Anderson, our former trustee left us concert planning notes.

Tasks:

PR-posters, postcards. Laura will contact Harry Saxman about the templates.Press- Carol will contact media; Judith will help her with press releases.

Refreshments: After an extensive discussion, we decided to scale down the food. Carol is in charge of food with help from Judith. Trustees will themselves procure or make food.

Sponsors: Richard will approach sponsors. Some of the proceeds from the raffle may be also be used to support the concert.

Tickets- Laura.

Meetinghouse venue- Sandra will clean before and after concert.

Mimi will determine rental fee with Guilford Historical Society.

We made a good start on planning for the concert.

LIBRARIAN’S REPORT:

More donations still coming in.

The library closed during March 14 snowstorm.

Increased circulation, especially ILL, due to Catamount System.

Lawyers for two estates, including that of Miriam Howland, are in touch with library about bequest.

501C3: Richard has been working on it. According to the VT Dept of Libraries, we do not need a 501C3 because we are part of a municipality and, thus, are tax exempt. Process: donors give their tax exempt library donations to the town of Guilford which then passes the money to the library .Richard will send an explanatory letter to the above mentioned lawyers.

Friends Group: After a spirited discussion, we decided to explore forming a Friends of the Guilford Library group. Potential friends: Lynn Green. Peggy Spenser, Stephen Spitzer and Erin, his wife, Annette Black (minor role). Sandra Cortes volunteered to find potential Friends, including officers.Richard made a motion and Judith seconded that the Trustees form a Friends Group at the GFLibrary. Vote unanimously passed.

Refresher of Trustees Responsibilities:   Cathi read and we discussed our mission statement and trustee responsibilities.. A new trustee list, trustee job description and table of contents will be added to our folders, courtesy of Cathi.

Trustee training for 2017:   We read, explained and discussed Library nonprofit status 501C3. See page 2.

TREASURER’S REPORT : Annual appeal letter has done very well. Raffle- another triumph. Hannah Jenkins won the raffle. We are on track.

MONTHLY CALENDAR CHECKIN:

Laura proposes ONE librarian annual evaluation to take place in June. Delete Dec. evaluation. Next Month: Review revised strategic plan. May 2016.We discussed and approved Carol’s suggestions for the trustee nominating process.

The meeting was adjourned 8:05 PM.

Next meeting April 17, 6:30 pm. Respectfully submitted, Mimi Morton

Guilford Free Library Trustees Meeting March 20, 2017

Guilford Free Library Trustees Meeting Monday February 20, 2017– 6:30 pm

           Richard will chair this meeting.

         Both Laura and Judith will be out of town.

  • Accept Minutes from January. Make any additions and/or deletions as necessary.
  • Librarian’s Report — Cathi

Includes: follow-up for pursuing non-profit status; reminder that board work can not happen via e-mail (choosing new trustee) which raises the need for active committee work which happens outside of board meetings, and then is reported.

  • Slate of Trustees.

Who will raise the Motion at Town Meeting, and make sure that it is seconded, to approve John Shaw as new Trustee (replacing Becky Anderson).

2017 Library Trustees                        Term Expires

Laura Lawson Tucker                         2017

Judith Serkin                                       2018

Sandra Cortes                                      2019

Richard Wizansky                              2019

Carol Schnabel                                    2020

Mimi Morton                                     2021

Library Trustees are elected for a five-year term by Town Meeting

  • Treasurer’s Report- Richard
  • Town Meeting- Richard

Help set up the library table; Be at the library table for which shift; speak up for the library, if needed; Help break down the library display; anything else?

  • Raffle- Becky

How is everyone doing selling their tickets? (Laura needs help!)

  • Monthly Calendar – check in about next month
  • New Business- Anything forgotten?

Next Meeting:  Mon March 20 at 6:30 pm

 

Guilford Free Library Trustees Meeting Monday February 20, 2017– 6:30 pm