Trustees Meeting Monday, April 20, 2020 6:30 pm.  Via ZOOM during Covid-19 Emergency

Attending: Richard Wizansky, Mimi Morton, John Shaw, Nika Fotopulos-Voeikoff, Judith Serkin, Lynn Green, Cathi Wilkin, Laura Lawson-Tucker, Sandra Cortes

 

Absent: no one!

 

Approval of March Phone Conference Minutes:  Minutes are accepted unanimously.

 

Librarian’s report:  In addition to this month’s printed report: Cathi edited the mitigation letter to show that the librarians will keep basically the same hours ongoing. They have worked alone in the building answering emails and calls, providing new library cards, and helping people with audio book needs.  April’s newsletter is long—5 pages—including a list of all the new books for the last 3 months and the services still provided. Library holds are not possible online.  New participants from far away have come to online storytime. Outside book pickup is popular.  Leah wears gloves and sanitizes all books before putting them out.

Ben and Jerry’s donated $1,000 for this summer’s camp!  This donation will be used to increase camp leaders’ salaries.  Richard recommends that some of the funds be used for direct services for the campers. Cathi and Richard will follow up on this issue.

Cathi, Judith and Laura met by Zoom to support Cathi. They hope all will be well to run camp for the last week of July and first two weeks of August.   If camp is cancelled, they will ask Ben and Jerry’s to reallocate the funds for a later time.

Building Expansion:  Isaac will have a meeting with John, Cathi and Richard in early May about planning.

 

Treasurer’s Report:  Richard reports that we are on track and will be on budget for the end of  fiscal year.

 

Trustees Annual Training:  Cathi and Laura explain  using Zoom, including Chat Box at bottom of the page and protocol for posting documents.

 

Friends of the Library;  The Send a Kid to Camp raffle was very successful.   Backroads Stories will be postposed until late August. The GHS has offered to host an event for us at the Meetinghouse since GCC will be closed for renovations.

Friends will concentrate on fundraising for audiobooks for the library and other needs as they are revealed. Richard praised Lynn’s hard work and leadership.

Next Friends meeting: 3 PM Sunday, April, 26 on Zoom.

 

New Business: A discussion of recording modes for future meetings.  Richard will send Mimi the script for opening remote meetings (see below).

Each trustee will be informed of the amount of the parting gift for Carol Schnabel.

Nika will join John Richard and Cathi on the building committee.

 

The meeting was adjourned at 7:30 pm.

Mimi Morton, secretary

 

               Remote Public Meeting Script

                  for Opening a Meeting

 

 

As Chair of the ___________[insert name of Board, Council, Committee, or Commission], I find that, due to the State of Emergency declared by Governor Scott as a result of the COVID-19 pandemic and pursuant to Addendum 6 to Executive Order 01-20 and Act 92, this public body is authorized to meet electronically.

In accordance with Act 92, there is no physical location to observe and listen contemporaneously to this meeting. However, in accordance with the temporary amendments to the Open Meeting Law, I confirm that we are:

  1. a) Providing public access to the meeting by [telephone/video/other electronic means], with additional access offered through [telephone/video/other electronic means]. We are using _______________ for this remote meeting.[1] All members of the [Board, Council, or Commission] have the ability to communicate contemporaneously during this meeting through this platform and the public has access to contemporaneously listen and, if desired, participate in this meeting by [insert instructions on how to participate in various ways];

 

  1. b) Providing public notice of instructions for accessing the meeting. We previously gave notice to the public of the necessary information for accessing this meeting, including how to access the meeting using [telephone/video/other electronic means] in our posted meeting agenda. [Instructions have also been provided on the town website at:].

 

  1. c) Providing a mechanism for the public to alert the public body during the meeting if there are problems with access. If anybody has a problem, please [insert instructions for reporting a problem]; and

 

  1. d) Continuing the meeting if necessary. In the event the public is unable to access this meeting, it will be continued to a time and place certain.

 

Please note that all votes taken during this meeting that are not unanimous will be done by roll call vote, in accordance with the law.

Let’s start the meeting by taking a roll call attendance of all members participating in the meeting.

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Trustees Meeting Monday, April 20, 2020 6:30 pm.  Via ZOOM during Covid-19 Emergency

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